Legal Assistant

About the Role and Employer

Our client is a reputable law boutique specializing in employment and labour law, located in downtown Toronto. They are currently seeking a litigation legal assistant with substantial experience to join their busy and dynamic team. This role entails working closely with senior lawyers on a high volume of employment-related disputes within a lean and collaborative work environment where your contributions are acknowledged and impactful.

Key Responsibilities

• Draft, format, and meticulously proofread legal pleadings, motion records, affidavits, facta, and correspondence connected to employment claims.
• Manage litigation files from opening through to closure, ensuring all matters are systematically organized throughout their lifecycle, including settlement and trial stages.
• Handle the issuance, filing, and service of court and tribunal documentation, while monitoring limitation periods and procedural deadlines.
• Schedule and coordinate examinations for discovery, mediations, pre-trial conferences, and court hearings.
• Prepare supporting materials for proceedings in the Ontario Superior Court of Justice, Small Claims Court, and various administrative tribunals.
• Compile document briefs, chronologies, and case summaries to aid legal counsel effectively.
• Serve as a liaison with clients, opposing legal representatives, court officials, and mediators.
• Maintain up-to-date electronic and paper-based filing systems with accurate indexing.
• Support docketing, billing activities, and general administrative tasks within the litigation team.

Candidate Requirements

• Minimum two years' experience as a legal assistant in civil litigation, preferably with experience in employment, labour, or human rights law.
• Proficient understanding of the Ontario Rules of Civil Procedure, including the Simplified Procedure and court electronic filing systems.
• Knowledge or experience with tribunal procedures, particularly the Human Rights Tribunal of Ontario (HRTO), is advantageous.
• Comfortable using practice management, document management, and billing software platforms.
• Strong written communication abilities with keen attention to detail and accuracy.
• Proven ability to manage multiple cases simultaneously while meeting strict deadlines in a composed manner.
• Possession of a Legal Assistant or Law Clerk diploma is considered a beneficial qualification.