Junior Project Coordinator

About the Role

KC Studio India is seeking a dedicated and highly organized Junior Project Coordinator to join our remote team based in Canada. This full-time, entry-level position is perfect for individuals who are proactive, detail-conscious, and reliable, with a passion for facilitating project progress through effective coordination and documentation.

Key Responsibilities

• Provide daily coordination and administrative assistance for various organizational projects.
• Support Project Managers in planning, scheduling, and managing delivery tasks.
• Maintain comprehensive project documentation including plans, task lists, timelines, and trackers.
• Monitor project milestones and deliverables, ensuring deadlines are met.
• Follow up with team members and stakeholders to confirm timely completion of assigned tasks.
• Organize and coordinate meetings, workshops, calls, and team check-ins.
• Prepare agendas, record meeting notes, highlight action items, and manage follow-up communication.
• Facilitate communication across internal teams and external partners including suppliers and stakeholders.
• Keep project records, files, and reports accurate and up to date.
• Assist in creating status reports and progress updates to keep stakeholders informed.
• Monitor and highlight project schedules to identify potential delays or risks.
• Support risk identification, dependency management, and resolution of issues under guidance of project leads.
• Assist with onboarding, implementation, testing, and launch of project deliverables.
• Coordinate exchanges of information and requirements between Product, Technology, Operations, and business teams.
• Aid in user acceptance testing (UAT), quality assurance checks, and implementation tasks.
• Track changes, approvals, and decisions related to projects.
• Support budget, expense tracking, and resource allocation where necessary.
• Help maintain and improve project management tools, dashboards, and reporting systems.
• Manage multiple concurrent projects and workflows.
• Assist with post-project evaluations and promote continuous process improvements.
• Contribute to improving project coordination templates, workflows, and documentation processes.

Candidate Requirements

• 0 to 2 years of experience in areas such as project coordination, administration, operations, business, technology, travel, tourism, or hospitality.
• Excellent organizational skills and ability to effectively manage time and priorities.
• High attention to detail and accuracy in work.
• Proficient verbal and written English communication skills.
• Strong follow-up and coordination capabilities.
• Ability to multitask and meet deadlines efficiently.
• Good interpersonal and problem-solving skills.
• Comfortable collaborating with diverse teams and stakeholders.
• Capable of keeping detailed and accurate records.
• Proactive learner able to work both independently and collaboratively.
• Knowledge of project management basics, Agile, Scrum, or similar methodologies is an advantage.
• Familiarity with software tools like Microsoft Excel, Google Sheets, Jira, Asana, Trello, Monday.com, ClickUp, or Notion is beneficial.
• Basic understanding of project schedules, milestones, dependencies, and deliverables is a plus.
• Previous experience in travel, tourism, hospitality, technology, or customer-facing roles preferred.
• Ability to remain organized and composed under shifting priorities or tight deadlines.
• Must reside in Canada and possess legal working rights.

Benefits and Work Environment

• Fully remote employment within Canada.
• Hands-on experience managing cross-functional real-world projects.
• Opportunities for comprehensive training and mentorship from seasoned project professionals.
• Work exposure across travel, tourism, technology, digital product development, and business operations sectors.
• Collaboration with Project Managers, Product Owners, Analysts, Technology, Operations, and other departments.
• Professional development and clear career advancement pathways.
• Potential career growth toward roles such as Project Manager, Senior Project Manager, Program Manager, or Operations Manager.
• Building practical skills in project management and stakeholder coordination.
• Engaging work culture focused on collaboration, support, and growth.
• Competitive remuneration and benefits.
• Flexible, remote working arrangements.