Human Resources Recruiting Specialist

About The Role

We are looking for a motivated Recruitment and HR professional to join The Hot Box's People team as we expand nationally and internationally. This role offers early career professionals a chance to enhance their recruitment and HR knowledge within a dynamic company. The position involves managing recruitment processes for our Irish locations as well as supporting day-to-day HR operations.

Key Responsibilities

• Manage hiring activities including posting job advertisements, screening applications, coordinating interviews, conducting initial candidate interviews, and maintaining communication throughout the process, all following predefined guidelines.
• Oversee the applicant tracking system to ensure candidate records and pipeline are up to date and accurate.
• Assist hiring managers by preparing interview materials and compiling interview feedback for decision-making.
• Conduct first-round candidate screenings using structured, value-based interview questions, evaluate against scorecards, and recommend progression.
• Facilitate onboarding by coordinating offer letters, pre-employment checks such as right-to-work verification, and day-one arrangements.
• Know when to escalate complex or delicate hiring decisions to senior HR leadership.
• Prepare and issue contracts, offer letters, and contract variations ensuring compliance and proper authorization.
• Maintain employee records and HR documentation ensuring accuracy, consistency, and GDPR compliance.
• Ensure all HR and recruitment files are audit-ready by regularly updating and reviewing the applicant tracking system and other trackers.
• Support probationary and performance review processes, contract renewals, and general correspondence within established timelines.
• Assist in maintaining the employee handbook and template library implementing changes as directed.
• Serve as the first point of contact for managers and employees regarding routine HR queries, responding within policy and escalating issues when needed.
• Help implement manager support tools and training developed by senior HR leadership.
• Build and maintain strong working relationships across multiple sites to ensure approachability and trust in the People team.

Candidate Profile

The ideal candidate is highly organized, detail-oriented, and passionate about delivering excellent candidate and employee experiences. They are committed to continuous learning and possess strong interpersonal skills.

Essential Qualifications and Experience

• Diploma, certificate, or degree in HR Management, Recruitment Practice, Employment Law, or relevant HR discipline.
• Foundational knowledge of Irish employment law including working time regulations, leave policies, contracts, right-to-work, and GDPR compliance in a people management context.
• Between 1 and 3 years of hands-on experience in recruitment or HR roles.
• Exceptional organizational capabilities with strong attention to detail and compliance management.
• Effective oral and written communication with a professional and approachable demeanor.
• Maintains discretion handling confidential data and exercises good judgment in escalating sensitive matters.
• Proficient in general computer applications and quick to adapt to new software and systems.
• Legal full-time work eligibility in Ireland without restrictions.
• Ability to work primarily from our Head Office in Dublin 2 with occasional remote working.

Preferred but Not Required

• Experience working with applicant tracking systems and HR information systems.
• Experience in multi-site hospitality, retail, leisure, or wellness sectors.

About The Hot Box

The Hot Box is rapidly growing as one of Ireland's premier wellness brands, known for outdoor saunas and plunge pools set in serene natural locations. Our company culture is defined by five core values emphasizing accountability, responsiveness, teamwork, honesty, and reliability—qualities we seek in every team member.