HR Executive

About the Role

The HR Executive at Eagleton Facility Management Pvt. Ltd. is tasked with assisting in the daily human resources and administrative functions. This involves ensuring accurate employee attendance tracking, managing HR-related documentation and records, coordinating uniform issuance, and supporting basic statutory compliance efforts, while liaising between management and field teams.

Primary Duties and Responsibilities

• Support the maintenance and monitoring of employee attendance records to ensure accuracy.
• Collaborate with field officers to address attendance discrepancies, absenteeism, and deployment updates.
• Assist in preparing attendance data for payroll purposes and update employee deployment, joining, transfer, and exit details.
• Manage coordination with providers of attendance, payroll, and HR software platforms, addressing minor issues and liaising with vendors for technical support.
• Generate basic reports related to HR and attendance, ensuring accurate data input into systems.
• Oversee records of uniforms and employee materials, coordinate distribution, procurement, and maintain issuance and returns documentation.
• Assist with organizing statutory compliance documentation such as Provident Fund, Employee State Insurance, Bonus, and Gratuity records, working alongside external consultants and accounts teams.
• Maintain thorough administrative and HR files and documentation, facilitate employee onboarding procedures, prepare reports and correspondence, and support routine HR activities across office and field locations.

Skills and Competencies

• Proficiency in Microsoft Excel and Word, and familiarity with basic HR software tools.
• Strong organizational skills with attention to detail and the ability to manage multiple administrative responsibilities efficiently.
• Good interpersonal and communication skills for effective coordination with staff at various levels including management, field officers, and employees.
• Basic knowledge of HR statutory compliance requirements and processes.

Performance Expectations

• Maintain precise attendance and employee records.
• Complete HR documentation promptly and accurately.
• Effectively track uniform distribution and employee materials.
• Ensure timely resolution and reporting of software and system-related issues.
• Support the upkeep of statutory compliance and HR documentation in alignment with company policies.
• Facilitate smooth communication and coordination among management, HR, and operational teams.