HR Executive

Role Overview

The HR Executive position involves managing essential administrative and human resources functions to ensure smooth daily operations within the company. This role requires precision in maintaining employee data and handling various coordination and documentation activities related to HR and office administration.

Key Responsibilities

• Oversee daily office administration and perform general administrative tasks.
• Manage coordination of housekeeping, security, and facility services.
• Handle procurement and organization of office supplies, stationery, and necessary resources.
• Arrange porter services and transportation when needed.
• Coordinate maintenance and servicing schedules for office equipment and facilities.
• Organize and schedule employee training sessions, liaising with trainers and managing materials and venues.
• Maintain training attendance records, feedback, and complete ISO training documentation following each session.
• Manage company vehicle records and related documentation.
• Handle administrative bills, expenses, and supporting paperwork.
• Ensure proper documentation and maintenance of administrative records and reports aligned with ISO standards.
• Maintain and update employee personnel files and HR records with accuracy and confidentiality.
• Track attendance, leaves, late arrivals, and maintain employee databases.
• Coordinate new employee onboarding, joining formalities, and introductory processes.
• Assist with recruitment by scheduling interviews and coordinating with candidates.
• Prepare necessary HR documents such as HR letters and employee records.
• Compile monthly salary statements integrating attendance, leave, and related inputs.
• Support payroll processes with accurate employee attendance and leave information.
• Address employee inquiries regarding HR policies, attendance, leave, salary issues, and documentation.
• Ensure maintenance of statutory and compliance HR documentation as required.
• Safeguard confidentiality of all employee and company information.

Required Skills and Qualifications

• Excellent interpersonal and communication abilities.
• Strong skills in organization and documentation.
• Proficiency in MS Excel and MS Word applications.
• Ability to handle confidential information discreetly.
• Demonstrated follow-up and coordination skills.
• Basic knowledge of HR and administrative documentation along with ISO record management.
• Capability to multitask efficiently.