HR and Administration Manager

Role Summary

The HR and Administration Manager will oversee critical organizational functions including Human Resources, Government Relations, Administration, and Non-Commercial Purchasing, harmonizing them into an efficient and compliant service that supports operations throughout Saudi Arabia. This leadership position demands high standards in governance and internal controls to ensure accuracy, documentation, and audit readiness of all processes from payroll to purchase orders. Developing a competent team that delivers with integrity and timeliness is also key.

Key Responsibilities

• Lead a multifunctional shared services team setting clear KPIs and SLAs for HR, Government Relations, Administration, and Purchasing departments.
• Collaborate with executive leadership to establish objectives aligning shared services with business goals and budget constraints.
• Generate monthly performance, cost, compliance, and improvement reports for executive management.

Human Resources Management

• Manage the complete employee lifecycle adhering to Saudi Labor Law and relevant regulations, including recruitment, onboarding, contracts, performance management, and exits.
• Ensure payroll accuracy, timely payments via the Wage Protection System, and correct benefits calculations such as end-of-service, leave, and overtime.
• Handle GOSI registration/contributions and mandatory employee medical insurance management.
• Monitor Saudization compliance and Nitaqat program status, implementing workforce plans to maintain compliance.
• Maintain company internal labor policies, regulations, delegation of authority, and disciplinary procedures.
• Coordinate employee training and development programs, including those supported by the Human Resources Development Fund where applicable.

Government Relations

• Administer company and employee processes on government platforms such as Qiwa, Muqeem, and Absher Business.
• Oversee timely renewal of commercial registrations, municipal licenses, Civil Defense certificates, Chamber of Commerce memberships, and other necessary permits.
• Maintain a centralized compliance calendar to manage all license and permit expiry dates.

Administration and Facilities Management

• Manage company offices, employee accommodations, vehicles, leases, utilities, security, and cleaning services across all sites.
• Maintain custody of fixed assets, ensuring proper document control and records retention.
• Organize travel, visa processing, and business support services for employees and visitors.

Non-Commercial Purchasing

• Oversee procurement of non-commercial items including office supplies, IT equipment, maintenance, facilities, consultancy, and related services under a formal procurement policy.
• Implement and enforce competitive bidding, vendor registration/evaluation, and segregation of duties between requesters, approvers, receivers, and payers.
• Ensure supplier invoice compliance with Zakat, Tax and Customs Authority e-invoicing (Fatoora) and VAT regulations before processing payments.
• Identify and manage conflicts of interest and related-party transactions according to Companies Law and CMA Corporate Governance Regulations.
• Negotiate contracts and monitor vendor service delivery per agreed SLAs.

Governance, Controls and Technology

• Develop and uphold internal controls for all shared service processes, supporting internal and external audits.
• Ensure all employee and vendor data management complies with the Personal Data Protection Law (PDPL).
• Promote automation and the implementation of systems such as HRMS, ERP, and procurement workflows to minimize manual work and enhance traceability.

Eligibility and Requirements

• Bachelor's degree in Business Administration, Human Resources, or related discipline; master's or professional certifications such as CIPD, SHRM, or CIPS are advantageous.
• At least 10 years of experience with a minimum of 5 years in a management role overseeing HR, Government Relations, and Administration within Saudi Arabia.
• Preferably experience in logistics, transportation, or contracting sectors.
• Comprehensive knowledge of Saudi Labor Law and proficiency in government platforms including Qiwa, Muqeem, GOSI, Mudad, and Absher Business.
• Familiarity with procurement policies, delegation of authority, audit standards; experience in publicly listed companies is beneficial.
• Fluency in both Arabic and English, spoken and written.
• Applicants must be Saudi nationals.