HR Admin Executive

Job Overview

The HR Admin Executive position involves managing various human resource functions specifically tailored to security personnel, including recruitment, onboarding, deployment, and compliance management within client sites.

Key Responsibilities

• Manage recruitment and selection processes for Security Guards, Supervisors, Security Officers, and other staff.
• Coordinate all employee onboarding activities including joining formalities, documentation, and verification.
• Maintain comprehensive employee records, attendance logs, personal files, and deployment schedules.
• Oversee security guard deployment to different client locations based on manpower needs.
• Monitor and track attendance, leaves, late arrivals, absenteeism, and availability of security staff.
• Liaise regularly with site supervisors and clients to address manpower-related concerns.
• Handle employee grievances, enforce disciplinary actions, issue warnings, and manage performance-related challenges.
• Coordinate with the Accounts or Payroll team to ensure accurate processing of salaries, overtime, deductions, and attendance inputs.
• Ensure compliance and proper documentation aligned with Provident Fund (PF), Employee State Insurance Corporation (ESIC), labor laws, and other statutory requirements.
• Prepare HR-related correspondence including appointment letters, warnings, experience letters, relieving letters, and salary communications.
• Maintain inventory and records of employee identification cards, uniforms, licenses, and other company-provided equipment.
• Support employee retention initiatives and manage timely replacement of guards in events of absenteeism or turnover.
• Maintain ongoing communication with deployed personnel to resolve operational and administrative HR issues.
• Generate HR reports capturing manpower statistics, recruitment status, attendance patterns, attrition rates, and deployment updates.