Executive Assistant

Overview

We seek an accomplished Executive Assistant to serve as a strategic operational collaborator for the Head of European Trading and three senior trading executives in a dynamic financial services and capital markets environment. This role demands proactive ownership of executive operations to ensure seamless functioning of senior leadership amid the rapid pace and high demands of a trading floor.

Key Responsibilities

• Strategically managing complex global calendars, prioritizing and challenging schedules to safeguard crucial focus time for leadership.
• Coordinating comprehensive international travel plans including multi-city flights, accommodations, visas and adjusting swiftly to last-minute changes.
• Organizing logistics for visiting global executives, important client dinners, and offsite meetings for leadership teams.
• Preparing high-quality board presentations and meeting materials, managing expense reports, and handling confidential documents with strict discretion.

Candidate Profile

• Experience supporting senior executives in financial sectors such as Trading, Investment Banking, Asset Management, or Capital Markets.
• Proven expertise managing intricate travel arrangements and complex shifting calendars across time zones.
• Highly autonomous with strong decisiveness to pre-emptively resolve operational issues without escalating to leadership.
• Advanced technical proficiency in MS Office suite (Outlook, Teams, PowerPoint, Excel) combined with excellent verbal and written communication skills.
• Ability to maintain calm and discretion under pressure, demonstrating resilience compatible with the fast-moving financial markets environment.

Application

Qualified candidates are encouraged to submit their CVs to begin a confidential dialogue regarding this impactful opportunity.