Government Relations & Administration Manager

Job Overview

The Government Relations & Administration Manager plays a crucial role in overseeing administrative functions, managing travel logistics, and handling all government-related affairs for Aviagen's operations in Saudi Arabia. This position ensures compliance with local labor and immigration laws, facilitates smooth office management, and acts as a liaison between the company and government entities.

Key Responsibilities

• Organize all aspects of travel bookings including flights, accommodation, visas, car rentals, and transfers, while negotiating annual hotel contracts.
• Develop and issue invitation letters and assist in visa procedures for employees and visitors.
• Manage the travel approval process and provide necessary training on travel policies and security for new hires.
• Coordinate event logistics such as venues, meeting rooms, equipment, participant lists, catering, gifts, transportation, and communications with stakeholders.
• Deliver administrative support including document preparation, filing, correspondence, and office coordination.
• Handle employee visa and work permit tasks such as issuing, renewing, transferring, and canceling residency permits; monitor expiration and ensure timely renewals; manage exit and re-entry visa processes.
• Maintain accurate records on government platforms including Absher, Qiwa, Muqeem, GOSI, Mudad, Chamber of Commerce, and Ministry of Labor portals to guarantee compliance.
• Ensure adherence to Saudi labor laws, immigration regulations, and Saudization mandates; prepare audit and inspection documents.
• Represent Aviagen effectively in interactions with Saudi government agencies including the Ministry of Human Resources & Social Development, Passport Office, Ministry of Interior, Chamber of Commerce, and municipalities.
• Provide guidance and support to employees on government procedures, assist departments with official employment documentation, and coordinate onboarding and offboarding involving government approvals.

Qualifications and Experience

• Diploma or Bachelor's degree in Business Administration, Human Resources, Public Administration, or related areas.
• Between 4 to 7 years of demonstrated experience in government relations within Saudi Arabia, preferably with multinational companies.
• Extensive experience using Saudi e-government systems and platforms.

Skills and Personal Attributes

• Skilled in reporting, analyzing financial and operational data, and generating reports.
• Strong written and verbal communication skills to collaborate effectively across various levels.
• Problem-solving aptitude with a focus on process improvement through performance evaluation.
• Able to work well in multicultural environments, managing multiple tasks with strong attention to detail and accuracy.
• Comprehensive knowledge of Saudi labor laws, immigration policies, Saudization, and government e-platforms.
• Excellent organizational and coordination capabilities with proficiency in Arabic and English languages.
• Discretion in handling confidential information with professionalism and integrity.
• Customer-focused approach, resilience under pressure, and professionalism in interpersonal relationships.
• Proactive, dependable, and dedicated to service excellence.
• Experience in managing government relations and facility coordination is advantageous.