Finance Assistant / Accounts Assistant

Role Overview

The Finance Assistant / Accounts Assistant plays a crucial role in supporting the organization's routine finance and accounting functions. This includes handling financial record maintenance, invoice processing, payment management, reconciliations, reporting, and general financial administrative support.

Key Responsibilities

• Assist with routine finance and accounting duties on a daily basis.
• Handle the processing of invoices, receipts, and payment requests as well as related financial documents.
• Support accounts payable and accounts receivable processes.
• Conduct reconciliations for bank statements, suppliers, customers, and ledger accounts.
• Ensure accurate maintenance of accounting records accompanied by supporting documentation.
• Process various types of payments, including expense claims, reimbursements, and petty cash transactions.
• Track outstanding invoices and manage schedules for payments.
• Create basic financial reports, account summaries, and schedules.
• Verify the accuracy of invoices, purchase orders, receipts, and all supporting paperwork.
• Contribute to monthly and annual financial closing routines.
• Provide assistance during audits, and ensure compliance with tax and regulatory requirements.
• Liaise and coordinate effectively with suppliers, clients, banking institutions, and internal teams.
• Identify discrepancies in accounts and resolve payment-related issues.
• Maintain strict confidentiality regarding sensitive financial and corporate information.
• Support continuous improvements in finance processes and assist with administrative activities.

Qualifications and Skills

• Holds a diploma or bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• Prior experience in finance, accounting, or related administrative roles is beneficial.
• Basic knowledge of accounting principles and standard financial procedures.
• Experienced in invoice processing, payments, reconciliation activities, and maintaining financial documentation.
• Proficient in Microsoft Excel and the broader Microsoft Office suite.
• Experience with accounting systems such as QuickBooks, SAP, or Oracle is a plus.
• Possesses strong numerical aptitude, analytical capabilities, and problem-solving skills.
• Highly detail-oriented with a commitment to accuracy.
• Exhibits excellent organizational skills and effective time management.
• Capable of juggling multiple responsibilities while meeting deadlines.
• Good interpersonal communication and teamwork abilities.
• Knowledge or experience with UAE-specific accounting standards and VAT is advantageous.
• Demonstrates a professional, reliable, organized, and proactive working style.