Finance Administration Manager

About Toasted Coffee Roasters

Toasted Coffee Roasters is a family-owned specialty coffee roastery, wholesale business, and café group located on Auckland's North Shore. We take pride in combining a passion for coffee with sound business practices.

Role Overview

This senior, hands-on position is responsible for overseeing and managing the financial and administrative functions of our expanding company. Key areas include financial reporting, cash flow management, payroll, accounts receivable, and administration across various platforms such as MYOB, Shopify, and Upstock. You will collaborate closely with the owners and management team to support smart financial decisions and improve operational efficiencies.

Key Responsibilities

• Prepare and analyze financial reports, budgets, and forecasts
• Manage cashflow and oversee accounts receivable activities
• Handle wholesale customer invoicing, statements, and debt collection
• Administer payroll and human resources-related tasks
• Ensure GST, tax, and general financial compliance
• Maintain and manage systems including MYOB, Shopify, and Upstock
• Conduct supplier reviews to identify cost-saving and efficiency opportunities
• Work collaboratively with management across wholesale, roastery, and café operations
• Provide clear, regular financial insights and reporting to owners and management

Candidate Profile

We seek an individual with 2 to 3+ years of relevant experience in a comparable role and strong financial and analytical expertise. Ideally, you possess an industry-related qualification. The right candidate will be:

• Positive, practical, and proactive in approach
• Highly organized with attention to detail
• Commercially minded with analytical thinking skills
• Confident in interactions with customers, suppliers, and team members
• Responsible and able to take ownership to complete tasks
• A motivated team player eager to contribute to a close-knit, supportive environment

Preferred Experience and Skills

Proven proficiency in MYOB and payroll management is essential. Experience with Shopify and Upstock platforms is highly regarded. Background in hospitality, wholesale, FMCG, or food sectors is advantageous. This is an office-centered role with flexible working hours, supporting a healthy work-life balance.

Additional Information

Salary is negotiable and will be commensurate with experience. We value a culture that supports team members beyond traditional working hours to accommodate life balance. If you have a passion for finance and coffee and want to make an impact, we welcome your application.