Facilities Coordinator

Job Overview

The Facilities Coordinator is responsible for managing and coordinating the daily operations and maintenance activities at the site to ensure smooth functioning and client satisfaction.

Key Duties and Responsibilities

• Coordinate daily site operations including maintenance activities.
• Manage client requests and diligently follow up on work orders until completion.
• Prepare comprehensive reports on a daily, weekly, and monthly basis for site activities.
• Ensure proper maintenance of site documents, records, and asset registers.
• Monitor staff attendance, leave schedules, overtime, and duty rosters.
• Liaise effectively with subcontractors, suppliers, and vendors to ensure timely project execution.
• Track material requests, deliveries, and maintain inventory controls.
• Handle administrative processes such as processing purchase requests, local purchase orders (LPOs), invoices, and managing petty cash.
• Schedule and oversee preventive maintenance tasks and site inspections regularly.
• Ensure prompt resolution and closure of customer complaints to maintain service quality.
• Maintain up-to-date documentation related to Health, Safety, and Environment (HSE), quality controls, and regulatory compliance.
• Coordinate manpower allocation, logistics, and transportation requirements efficiently.
• Attend meetings and accurately prepare minutes of meetings (MOM) for record keeping.
• Provide operational support to the Site Manager for smooth day-to-day management.
• Adhere strictly to company policies, safety standards, and meet client-specific requirements consistently.