Export Documentation Manager

About the Role

De Molen Exports Pvt. Ltd., operating within the FMCG sector specifically in spices and food products, is seeking a seasoned Export & Import Documentation Manager. This position entails autonomous oversight of export-import paperwork, shipment coordination, and ensuring regulatory adherence.

Primary Responsibilities

• Prepare and validate export documentation such as commercial invoices, packing lists, shipping instructions, certificates of origin, and more.
• Liaise with stakeholders including freight forwarders, shipping lines, customs house agents, transporters, laboratories, and inspection authorities.
• Manage documentation processes for sea, air, and courier consignments.
• Organize container bookings, stuffing timelines, customs clearance activities, and shipment monitoring.
• Administer regulatory paperwork including Health, Phytosanitary, Fumigation Certificates, Spices Board permissions, and related approvals.
• Ensure compliance with DGFT, Customs, ICEGATE, APEDA, FSSAI, and other relevant authorities.
• Review Bills of Lading, shipping bills, and customs documents prior to submission.
• Oversee Letter of Credit processes, payment conditions, bank document submissions, and export realization records.
• Maintain comprehensive records of shipments, documentation checklists, MIS reports, and incentive paperwork.
• Coordinate activities with production, quality assurance, warehousing, accounting, and international clientele.
• Handle documentation amendments, resolve discrepancies, and address urgent shipment matters.
• Monitor shipment schedules and guarantee punctual submission of original documents to clients and banking institutions.

Candidate Profile

• Graduate or postgraduate degree in International Business, Foreign Trade, Commerce, or related disciplines.
• At least 4 to 7 years of proven experience in export-import documentation management.
• Preferably with background in food products, spices, agricultural goods, or FMCG export sectors.
• Thorough knowledge of export procedures, customs formalities, Incoterms, HS codes, and global shipping practices.
• Exposure to European or other international markets is an advantage.
• Strong proficiency in English, both written and spoken.
• Excellent communication, coordination, and problem-solving skills.
• Proficient in MS Excel, email communication, and documentation management systems.
• Ability to independently manage multiple shipments effectively within stringent deadlines.

What We Offer

• Competitive remuneration aligned to experience.
• Opportunity for handling international export shipments and global customer engagement.
• Career growth within a burgeoning food export company.
• Secure, accountable, and long-term employment.