Executive Secretary

Overview

This role involves providing comprehensive administrative and organizational assistance to senior management, ensuring their schedules and work processes run seamlessly with precision and professionalism.

Key Duties and Responsibilities

• Prepare and draft official letters, reports, and correspondence with high accuracy and professionalism.
• Organize and maintain filing systems to allow quick retrieval of necessary documents.
• Manage incoming and outgoing mail related to senior managers efficiently.
• Plan and coordinate internal and external meetings, including scheduling and agenda preparation.
• Record detailed and precise meeting minutes, highlighting decisions and required follow-ups.
• Track and follow up on action items arising from meetings to ensure completion.
• Manage daily schedules and appointments for senior management, prioritizing tasks effectively.
• Arrange travel itineraries and accommodations, handling related expense reporting.
• Support senior management by preparing reports, presentations, and necessary documents.
• Collaborate across departments to facilitate smooth execution of management directives.
• Keep administrative processes confidential and secure sensitive information rigorously.
• Propose improvements to administrative workflows to enhance efficiency and embrace relevant technological advancements.

Requirements

• Bachelor's degree in Business Administration, Public Administration, or related discipline.
• Minimum of five years’ experience in executive secretarial or related positions.
• Proficient with Microsoft Office suite including Word, Excel, and PowerPoint.
• Experienced with time management and scheduling software tools.
• Fluent communication skills in both Arabic and English—spoken and written.
• Strong skills in organizing, prioritizing, and managing time effectively.
• Exceptional attention to detail with a focus on accuracy in all tasks.
• Leadership capabilities and strong organizational proficiency.