Executive Personal Assistant
Inspire Global Ventures Pvt. Ltd.
Ranchi, Jharkhand, India · Full Time
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- Experience
- 2–5 yrs
- Salary
- —
- Openings
- 1
- Posted
- 1 week ago
- Work mode
- In office
- Eligibility
- Female candidates are preferred for this role. Applicants should seek a long-term position working closely with the Founder in a high-accountability environment.
- Resume
- Required to apply
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Job description
About Inspire Global Ventures (IGV)
Inspire Global Ventures (IGV) is an expanding e-commerce wellness company dedicated to developing products and brands that enhance daily living. The company operates in multiple markets, focusing on delivering exceptional product quality, engaging content, and memorable customer experiences.
Role Overview
This position requires a highly organized and efficient Executive Assistant to collaborate closely with the Founder, managing and prioritizing daily business objectives. The role demands a trustworthy individual with excellent communication skills, discretion, and the ability to juggle several tasks in a dynamic environment.
Key Responsibilities
- Organize and maintain the Founder's calendar, including meetings, appointments, and daily tasks.
- Coordinate task follow-ups assigned by the Founder.
- Monitor important projects, deadlines, and pending responsibilities.
- Facilitate internal team coordination with prompt follow-ups.
- Prepare agendas for meetings, document minutes, and track action items.
- Maintain crucial documents, reports, trackers, and business data.
- Assist the Founder in research, data analysis, presentations, and special initiatives.
- Serve as a liaison between the Founder and team members.
- Engage with stakeholders to ensure commitments and deadlines are honored.
- Proactively highlight unresolved issues for the Founder’s attention.
- Safeguard confidential information with utmost discretion.
- Provide personal and professional administrative assistance to the Founder when necessary.
Candidate Requirements
- 2 to 5 years' experience in roles such as Executive Assistant, Founder’s Office, Business Operations, or Project Coordination.
- Excellent communication and interpersonal abilities.
- Strong organizational skills and diligent follow-up practices.
- Fluency in written and spoken English.
- Proficiency with Google Workspace, Asana, Slack, and similar productivity tools.
- Capacity to manage multiple priorities meticulously.
- Ownership mentality and accountable work approach.
- Proactive with strong anticipation of requirements.
- Adept at thriving in rapidly changing and fast-paced environments.
- High professionalism and ability to keep confidentiality.
- Mature, reliable, and able to independently manage sensitive matters.
Performance Metrics
- Execution of tasks and projects – 30%
- Managing calendars and meetings – 20%
- Cross-team coordination – 20%
- Documentation and reporting – 10%
- Responsiveness and ownership – 10%
- Process improvements and confidentiality adherence – 10%
Additional Information
The ideal candidate is female, capable of closely collaborating with the Founder as a dependable extension of leadership, organized, quick to grasp requirements, and proactive in ensuring critical items are managed. This opportunity is suitable for individuals seeking a long-term commitment in a high-responsibility role directly supporting the Founder.