Executive Personal Assistant

Company Overview

Forex is an organization centered on trading within the fast-moving financial markets. It emphasizes precise operations, timely decisions, and robust support to its leadership, enabling focused strategic efforts. The environment is professional, prioritizing reliability, discretion, teamwork, and continuous growth based on merit.

Role Summary

The Executive Personal Assistant position located in Ahmedabad is a full-time, onsite role. The individual will provide full-scale administrative support to senior leaders, including but not limited to managing schedules, coordinating meetings, organizing travel plans, handling correspondence, and preparing various documents and presentations. This role also encompasses maintaining confidentiality, managing clerical activities such as filing and data entry, and acting as a communication liaison between executives, teams, and external partners.

Responsibilities

• Oversee diary management and calendar scheduling to optimize executive time.
• Organize and facilitate internal and external meetings, including follow-up coordination.
• Arrange detailed travel itineraries and accommodations for leadership.
• Prepare and manage various documents, presentations, and confidential records.
• Handle communications via phone and email efficiently and professionally.
• Perform general clerical duties like filing, data entry, and record keeping.
• Maintain discretion and confidentiality across all tasks and interactions.

Qualifications and Skills

• Proven skills in personal and executive assistance with task and priority management.
• Experience in calendar management, meeting coordination, and travel arrangement.
• Excellent written and verbal communication abilities to liaise with stakeholders.
• Competency in diary management to properly organize appointments and reminders.
• Strong clerical capabilities including document preparation and data handling.
• Exceptional organizational skills combined with attention to detail and time management.
• Proficient use of office software such as email platforms, calendaring tools, word processors, spreadsheets, and presentation applications.
• Ability to work with discretion, uphold confidentiality, and maintain professionalism.
• Prior experience in supporting senior executives is advantageous.
• Educational background in business administration, office management, or related disciplines is preferred.