Executive Office Manager
Principal Buyer | Saudi Power Procurement Company
Riyadh, Riyadh Province, Saudi Arabia · Full Time
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- Experience
- 4–6 yrs
- Salary
- —
- Openings
- 1
- Posted
- 2 weeks ago
- Work mode
- In office
- Education
- Bachelor's degree
- Resume
- Required to apply
Where you'll work
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Job description
Role Overview
The Executive Office Manager delivers comprehensive administrative and executive assistance to the Vice President to ensure seamless office functionality. This role involves schedule management, communication oversight, maintaining correspondence, decision tracking, and collaboration with both internal teams and external stakeholders, all while safeguarding confidentiality and adhering to governance standards.
Primary Responsibilities
- Oversee and prioritize the Vice President's calendar scheduling, emphasizing critical and sensitive meetings.
- Act as the initial contact point for calls, correspondence, and official mails and serve as a trusted intermediary between departments and external entities.
- Prepare meeting logistics, including room setup, materials, and attendee briefing to guarantee readiness.
- Welcome and professionally host visitors and high-level guests.
- Compose and scrutinize official communications and executive-level reports.
- Ensure strategic and confidential issues receive timely attention without oversight.
- Maintain an accurate log of decisions taken, designate responsible parties, and set deadlines.
- Monitor follow-through on Vice President decisions, prompting departments ahead of due dates.
- Aggregate periodic reports into concise summaries reflecting decision progress.
- Manage day-to-day office needs including supply and equipment coordination.
- Organize and safeguard both physical and digital records in accordance with retention policies.
- Coordinate official meetings, events, visits, and travel plans efficiently.
- Handle sensitive information and confidential documents with utmost discretion and comply with information security policies.
- Adhere to company protocols regarding governance, delegation of authority, and security.
Qualifications
- Possess a Bachelor’s degree or diploma in Business Administration, Office Management, or a related discipline.
- Have between 4 and 6 years of experience supporting a Vice President or senior executive.
- Experience in the energy or utilities sector is advantageous.
Minimum education
Bachelor's Degree
Industry
Energy