Executive Factory Administration & Commercial

Role Overview

The Executive Factory Administration & Commercial role at Dynacraft Air Controls entails managing day-to-day administrative and commercial operations within the factory environment. Reporting to the Admin Manager (Works), this position ensures smooth factory office functions, compliance, and coordination between the factory and head office.

Key Duties

• Manage routine factory office tasks inclusive of administrative and commercial activities.
• Maintain detailed time office records such as attendance, leave, overtime, and shift schedules; compile monthly data for payroll processing at the Head Office.
• Accurately generate invoices and maintain all associated commercial documents, demonstrating proficiency in MS-Excel.
• Coordinate with government authorities including GST and other statutory bodies to ensure timely filing and upkeep of compliance documentation and returns.
• Serve as the primary point of daily liaison for administrative and commercial matters between the factory and Mumbai Head Office.
• Oversee factory utility management including electricity, water, diesel generators, telephone, and internet services; handle meter readings, invoice verification, payments, and vendor follow-ups.
• Supervise housekeeping, security, and general maintenance of the factory premises while managing relationships with contracted service providers.
• Candidates living in the Vapi, Silvassa, Valsad, or Daman regions are preferred to reduce commute time.

Candidate Profile

• Graduation in any discipline is required, with commerce graduates favored due to the role’s commercial nature.
• A background of 6 to 8 years in factory administration, time office management, or plant commercial roles within a manufacturing environment is sought; candidates with less experience may be considered for junior roles.
• Strong computer skills are necessary, including MS-Excel, Word, and email usage; familiarity with ERP systems is beneficial, and onboarding training will be provided.
• Experience with GST processes, E-way bills, and other statutory returns, with the aptitude to engage confidently with government departments and inspectors.
• Knowledge of factory statutory records management such as attendance, leave, contract labor, and license renewals.
• Applicants should be detail-oriented, organized, and capable of meeting deadlines independently.
• Proficient communication skills in English, Hindi, and Gujarati are essential to facilitate coordination among the factory, Head Office, and external agencies.

Additional Information

This is a position at Dynacraft Air Controls, a well-established manufacturer of HVAC air control systems. The role is based in the factory located in Vapi near Gujarat, with the Head Office in Mumbai. Candidates residing in the local belt are preferred to minimize travel challenges.