Executive Assistant

Company Overview

SmallScreen is a premier talent agency dedicated to representing content creators and influencers on a global scale. Partnering with over 350 creators, the agency facilitates collaborations with top brands like Shopify, OpenAI, and Nike to launch authentic and engaging marketing campaigns. SmallScreen prioritizes innovation and the professional development of its team members.

Role Summary

This position supports the Senior Director who leads Sales and Operations, ensuring efficient management of daily activities. Key duties include managing a demanding calendar, organizing travel plans, handling communications, and keeping track of priorities and deadlines in a dynamic environment. The role demands more than administrative tasks, encompassing data collection, analysis, and preparation of summaries and presentations to aid informed decision-making.

Key Responsibilities

• Oversee the Senior Director's calendar, proactively resolving scheduling conflicts.
• Arrange and manage domestic and international travel logistics, including adapting to last-minute changes.
• Handle incoming and outgoing correspondence in a timely and organized manner.
• Monitor project progress, action items, and deadlines, providing status updates to the Senior Director.
• Prepare meeting agendas, document notes, and follow through on action items.
• Compile research, reports, and data related to campaigns and deals into concise summaries.
• Assist in crafting presentations and materials for meetings with creators, brand partners, and executives.
• Prepare and submit expense reports with appropriate documentation.
• Act as liaison amongst the Senior Director, internal teams, creators, brand partners, and external parties.
• Maintain confidential and organized systems for schedules, contacts, and documents.

Qualifications and Experience

• Minimum of five years experience as an Executive Assistant or in a similar capacity supporting senior leadership.
• Highly organized with excellent time management skills capable of juggling multiple priorities effectively.
• Meticulous attention to detail combined with strong analytical and problem-solving abilities.
• Superior written and verbal communication competencies.
• Proven sound judgment, discretion, and the ability to maintain confidentiality.
• Self-motivated and resourceful, capable of working independently with minimal oversight.
• Proficient in Google Workspace, Microsoft Office Suite, and various productivity and project management software.
• Adaptable to fast-changing, high-paced work environments.
• Experience within fields such as entertainment, media, talent management, or marketing considered an advantage.

Compensation and Benefits

• Competitive annual salary ranging from $65,000 to $75,000, commensurate with experience.
• Paid time off including three weeks of vacation plus five wellness days yearly.
• Comprehensive benefits plan.
• Opportunities for career advancement.
• A supportive, collaborative, and innovative workplace culture.
• Engagement with a diverse and creative team.

Additional Details

• Position is full-time and onsite in Winnipeg, Manitoba.
• Reports directly to the Senior Director.
• Minimal to no travel required.