Executive Assistant

Role Overview

We are seeking a driven and experienced Executive Assistant to provide comprehensive support to several senior executives within The Australian and Prestige and metro mastheads, situated in Surry Hills, Sydney. This role demands adaptability in a dynamic, fast-moving work environment and involves managing multiple priorities to ensure seamless operation behind the scenes. You will be a pivotal figure in helping the leadership team stay organized, interconnected, and focused on critical initiatives.

Key Executive Support

• General Manager Commercial and Commercial Editor, The Australian & Prestige
• General Manager Marketing, Audience & Digital Development, The Australian & Prestige
• General Manager Subscriber Data, Platforms & Growth, State and Communities

Main Duties

• Manage complex calendars across international time zones, proactively resolving conflicts and organizing high-profile meetings for senior leaders and essential stakeholders.
• Coordinate all aspects of domestic and overseas travel arrangements, including flights, accommodations, ground transportation, and detailed travel schedules.
• Serve as the primary liaison for both internal and external inquiries with the utmost confidentiality, fostering strong relationships internally and within the wider Executive Assistant network to enhance communication efficiency.
• Oversee financial approval processes and ensure accurate expense and invoice reconciliation following corporate policies.
• Support planning and execution of member and commercial events such as offsite meetings, roundtables, client dinners, and major conferences, managing guest lists, RSVPs, briefing materials, logistics, collateral, and marketing outreach.
• Prepare meeting documents including agendas, detailed notes, and polished presentations.
• Handle day-to-day administrative duties to maintain smooth operations across the team and manage incoming correspondence.

Candidate Profile

• Demonstrated history of supporting C-suite or senior leaders in sophisticated, fast-paced environments, preferably within media, marketing, or commercial sectors.
• Thrives amid shifting priorities, anticipates needs proactively, and acts without prompting.
• Communicates confidently and professionally with strict discretion across all organizational levels.
• Builds approachable relationships throughout the company and engages actively with the Executive Assistant community.
• Proficient in Microsoft Office and Google Workspace, with eagerness to learn new technological tools and processes.
• Possesses a keen knowledge of the local dining scene to confidently suggest suitable venues for client and partner engagements.

Benefits and Workplace Culture

• Access to a wide range of News Corp publications and products exclusively for employees.
• Exclusive discounts and perks that provide real savings on various services and products.
• Comprehensive health and wellbeing programs, including on-site gyms at select offices.
• Flexible leave options such as parental, birthday, volunteer, career breaks, and compassionate leave to support life’s important moments.
• Financial wellbeing resources aimed at optimizing personal financial management.
• Professional development opportunities, including leadership programs tailored to career growth.
• Community engagement through volunteer initiatives and company-organized charity events.
• Inclusive workplace environment with employee-resource groups and facilities like multi-faith quiet rooms and parents’ rooms.

About the Company

The Australian is a respected national news brand providing accurate and impactful journalism that informs the public on significant issues. With a longstanding tradition of journalistic excellence, it serves over 5 million engaged readers monthly, fostering informed decision-making across Australia.

Diversity and Inclusion

We are dedicated to increasing diversity within our teams and are committed to equal employment opportunities regardless of race, religion, sexual orientation, age, disability, or gender identity. We encourage applicants from diverse backgrounds and strive for an accessible and supportive recruitment process. Adjustments to accommodate applicants can be requested at any point in the hiring process.