Executive Assistant

About the Role

Hi Tours is seeking a technology-proficient, meticulous, and proactive Executive Assistant to provide comprehensive support to senior leadership in both professional and personal areas. The selected candidate must excel in communication, demonstrate sharp attention to detail, exercise sound judgment, and be capable of managing multiple priorities independently.

Key Responsibilities

• Organize both professional and personal calendars, meetings, appointments, travel plans, and daily agendas.
• Arrange and coordinate meetings involving internal teams, clients, partners, and outside stakeholders.
• Manage emails, follow-up actions, reminders, and set daily task priorities efficiently.
• Develop presentations, compile reports, prepare meeting summaries, MIS, and other business documentation.
• Oversee business and personal travel arrangements including itinerary planning, bookings, and related logistics.
• Serve as a primary communication link between senior management and stakeholders.
• Safeguard sensitive and confidential information with utmost discretion.
• Maintain tracking of tasks, deadlines, and commitments using Zoho and additional productivity tools.
• Leverage AI technologies and automation to enhance scheduling, research, reporting, documentation, communication, and overall efficiency.
• Identify potential challenges proactively, manage urgent requests effectively, and ensure timely completion of assigned tasks.

Candidate Profile

• Three to six years of experience in roles such as Executive Assistant, Personal Assistant, or Management Assistant.
• Outstanding verbal and written communication skills combined with strong professional etiquette.
• Advanced skills with Zoho, Google Workspace, Microsoft Office, calendar management, CRM systems, and other productivity applications.
• Competence in utilizing AI tools to drive efficiency and automate routine duties.
• Highly organized, proactive, resourceful, and detail-focused individual.
• Excellent problem-solving capabilities, prioritization skills, and stakeholder management.
• Demonstrates a high level of confidentiality, maturity, and professional judgment.
• Able to independently handle both professional and personal responsibilities without supervision.

Core Competencies

Expertise in executive support, superior communication skills, calendar management, proficiency with Zoho and digital tools, AI and automation utilization, stakeholder engagement, problem-solving, confidentiality, effective time management, and a proactive work approach.