Executive Assistant to Managing Director

Overview

We seek a highly efficient and resilient Executive Assistant to act as the primary operational support to the Managing Director (MD). This role demands exceptional organizational skills and a proactive, get-things-done mindset to alleviate all administrative responsibilities from the MD within two months, enabling the MD to focus solely on strategy and decision-making.

Key Responsibilities

• Manage daily task lists from the MD, promptly assigning duties to the relevant team members and maintaining a detailed delegation tracker with deadlines.
• Conduct persistent and structured follow-up on all delegated tasks, utilizing scripted communication to ensure timely completion and accountability.
• Handle the MD's primary email accounts by learning his communication style, taking over correspondence within 2-4 weeks, drafting official letters and emails, and prioritizing responses appropriately.
• Perform comprehensive internet research on assigned topics, organize findings, produce printouts for the MD's review, and assist with further detailed investigation as needed.
• Serve as the authoritative voice of the MD in all delegated interactions, skillfully managing staff resistance by escalating issues to the MD when necessary.
• Assist the MD with personal errands including booking entertainment and managing household tasks to maximize the MD's focus on work.
• Oversee daily operations post the MD's morning planning, assigning tasks, supervising office support staff for routine duties, and ensuring seamless task execution.
• Maintain robust records of task progress, prepare summaries and reports as requested by the MD.

Candidate Profile and Requirements

• 3 to 5 years experience as an Executive Assistant, Secretary, or Office Coordinator supporting a senior executive like MD or CEO.
• Graduated from a secretarial college.
• Demonstrated exceptional follow-up capabilities and persistence.
• Advanced skills in MS Excel including pivot tables, VLOOKUP, and linking sheets; proficient in MS Word.
• Familiarity with Gmail and Outlook; expert ability in online Google searches.
• Excellent written and spoken English proficiency; shorthand skills required.
• Personal integrity, reliability, resilience, and proactive attitude are essential.
• Preference for married candidates with children residing within 45 minutes of the office.

Additional Information

This position requires the candidate to not only handle professional tasks but also personal responsibilities on behalf of the MD. Stability and commitment to the role are critical, avoiding frequent job changes.

Compensation Details

The offered salary ranges from 18000 to 30000 INR per month.