Executive Assistant to Managing Director

Position Overview

We are looking for a proactive, organized, and dependable Executive Assistant to support the Managing Director in a comprehensive manner. This role demands exceptional initiative, ownership, and execution abilities to manage priorities, ensure prompt follow-ups, and maintain seamless handling of both professional and personal commitments of the MD.

Experience and Qualifications

• 3 to 5 years of experience working as an Executive Assistant, Personal Assistant, or Secretary supporting a Managing Director, CEO, or senior executive.
• Proven capability in managing confidential information and providing support to senior leadership.
• Preference for candidates with a track record of stable, long-term employment.
• Graduation in any discipline is required.
• Additional certifications or diplomas in Secretarial Practice, Executive Assistance, or Business Administration are advantageous.

Key Competencies

• Exceptional ability to follow up rigorously on tasks, ensuring timely completion.
• Strong planning, coordination, and organizational skills.
• Proficiency in Microsoft Office tools, especially Excel and Word.
• Fluent written and verbal communication in English.
• Shorthand or rapid note-taking skills are desirable.
• High standards of integrity, confidentiality, and honesty.
• Capacity to manage multiple assignments under pressure effectively.
• Excellent interpersonal and communication skills.
• Self-driven, detail-focused, and able to work independently.

Primary Responsibilities

• Oversee and manage the MD's schedule, including appointments, meetings, and travel plans.
• Ensure timely follow-up on all commitments both internally and externally until they are fully addressed.
• Liaise effectively with various departments, clients, vendors, and stakeholders on behalf of the MD.
• Prepare reports, presentations, correspondence, and minutes from meetings.
• Maintain confidential records and documents securely.
• Filter incoming calls, emails, and visitors, prioritizing urgent matters.
• Support the MD with administrative and personal tasks as needed.
• Track deadlines vigilantly to ensure all action points meet agreed timelines.

Candidate Preferences

• Residency close enough to the office to commute within approximately 45 minutes to guarantee punctuality and availability.
• Willingness to accept a flexible work approach, addressing urgent or additional tasks outside routine assignments.
• Dependable, trustworthy, and dedicated to the MD's priorities.
• Professional demeanor with the ability to represent the office discreetly.

Compensation

Monthly remuneration ranges from Rs. 25,000 to Rs. 40,000, variable upon experience and fit.