Executive Assistant to Management (m/f/d)

About the Role

We are seeking a highly organized and proactive Executive Assistant to support the management team in Bonn. This full-time onsite position requires someone who operates independently with a strong sense of responsibility, providing dependable assistance in a demanding daily business environment. Candidates should demonstrate outstanding organizational skills combined with a keen interest in technology and IT, able to swiftly adapt to new systems and digital workflows.

Key Responsibilities

• Manage and coordinate daily business activities for the management team autonomously.
• Oversee scheduling, calendar and meeting organization efficiently.
• Prepare and follow up on appointments and meetings to ensure smooth operation.
• Handle email and mailbox correspondence professionally.
• Prioritize tasks while promptly tracking deadlines and pending issues.
• Arrange business travel, events, and internal processes with precision.
• Complete minor tasks and errands as needed.
• Create and refine documents, presentations, and summaries.
• Maintain communication and coordination with clients, partners, and suppliers.
• Contribute to enhancing and digitizing internal workflows.
• Take initiative on short-notice organizational duties and projects.
• Demonstrate confident usage of various digital tools and platforms.

Profile

• Several years of professional experience in an assistant role, preferably as an Executive Assistant or similar function.
• Completed commercial training or equivalent qualifications.
• Exceptional organizational capabilities and a methodical working style.
• Strong affinity for technology and IT-related tools.
• Proficient with MS Office and Microsoft 365 alongside modern digital tools.
• Self-directed and quick learner for new software and platforms.
• Proactive problem solver recognizing tasks and solutions without guidance.
• Confident and professional demeanor.
• High accountability, reliability, and discretion.
• Ability to set priorities and maintain oversight in a dynamic work environment.

What We Offer

• Permanent full-time employment contract.
• Dedicated workplace in Bonn with onsite presence.
• Direct and trusting partnership with senior management.
• Autonomous working environment with ample room for creativity.
• Diverse, engaging tasks beyond routine clerical duties.
• Modern and digital work practices.
• Short decision-making pathways and opportunity to introduce ideas.
• Prospects for long-term personal and professional growth.

Additional Benefits

• Company pension scheme.
• Corporate training and development programs.
• Participation in company events.
• Provision of a company mobile phone.
• Flexible working hours.
• Complimentary beverages.