Executive Assistant to Founder

About the Role

Spotlight Marketing is seeking a dependable and sharp Executive Assistant to support the Founder in Kolkata, West Bengal. This full-time, on-site position demands someone who can efficiently manage daily schedules, maintain organization, and ensure priorities are met without oversight. Familiarity with common office tools and AI assistants is essential.

Responsibilities

• Offer daily administrative and executive support directly to the Founder.
• Oversee the Founder's calendar, coordinate meetings, and manage follow-ups via email and WhatsApp.
• Keep detailed records, trackers, and documentation organized using Excel.
• Leverage AI tools including ChatGPT and Claude to enhance research, drafting, and routine tasks.
• Monitor ongoing priorities, deadlines, and action items independently without frequent prompts.
• Serve as a liaison between internal teams and external contacts on behalf of the Founder.
• Manage sensitive information with utmost discretion and professionalism.

Requirements

• Between one to two years of experience as an Executive Assistant, ideally supporting a founder or senior leader.
• Proficient in Excel, Word, and PowerPoint.
• Comfortable utilizing AI applications like ChatGPT, Google Gemini, and Claude for daily responsibilities.
• Exceptionally organized with excellent attention to detail and follow-through capabilities.
• Proactive, dependable, and able to juggle multiple tasks without errors.
• Strong written and verbal communication skills.
• Trusted to manage confidential information discreetly.