Executive Assistant to Director

About the Role

We are seeking a seasoned Executive Assistant to support our Director by providing top-tier administrative and executive assistance. This role demands managing complex schedules and correspondence while acting as the key liaison between the Director and various internal and external parties to ensure seamless communication and coordinated operations.

Primary Duties

• Serve as the main point of contact linking the Director with stakeholders both inside and outside the organization.
• Oversee and organize the Director’s calendar, appointments, and meetings.
• Arrange meetings, reserve venues, and prepare detailed Minutes of Meetings (MoMs).
• Manage all correspondence including emails and phone communications on behalf of the Director.
• Coordinate travel plans domestically and internationally, preparing itineraries accordingly.
• Compile reports, create presentations, and prepare briefing materials as needed.
• Conduct fundamental research and perform data analyses when required.
• Systematically organize and maintain critical records, files, and databases.
• Track pending tasks, deadlines, and project milestones to ensure timely completion.
• Maintain strict confidentiality handling sensitive business information with utmost discretion.

Qualifications and Skills

• Must hold a graduate degree in any discipline.
• Possess over five years of experience supporting senior-level executives or directors in an assistant capacity.
• Excellent oral and written communication skills, capable of drafting professional documents.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and ability to manage multiple priorities efficiently.
• Proactive mindset, trustworthy, and discreet in handling sensitive matters.