Executive Assistant to CEO

About the Role

We are seeking a highly organized and communicative Executive Assistant to provide comprehensive administrative and executive support to the Chief Executive Officer. The role involves managing daily operations, tracking assignments, and coordinating with various departments, clients, and external parties while maintaining strict professionalism and confidentiality.

Key Responsibilities

• Efficiently organize and manage the CEO’s agenda, appointments, and meetings.
• Coordinate meetings including agenda preparation and minute-taking.
• Monitor decisions and assignments with departments and staff to ensure timely completion.
• Manage, sort, and prioritize emails and correspondence.
• Draft formal letters, reports, and administrative memos.
• Prepare and coordinate presentations and executive files.
• Handle communications and liaise professionally with clients and external entities.
• Organize and maintain files and documents in a professional and accessible manner.
• Arrange meetings, visits, and travel schedules as required.
• Provide daily administrative and operational support to the CEO.
• Maintain absolute confidentiality of all information, data, and communications.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Prior experience in an executive assistant, secretarial, or administrative role.
• Proficiency in Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills, time management, and prioritization abilities.
• Capability to multitask and follow up on multiple responsibilities simultaneously.
• Excellent formal letter and official correspondence writing skills in both Arabic and English.
• Exceptional communication skills, tact, and interpersonal skills.
• Accuracy, reliability, commitment, and strict confidentiality.
• Will to work full-time onsite in Riyadh city.
• Fulfillment of regulatory requirements for employment in Saudi Arabia.
• Fluent English language proficiency.

Additional Advantages

• Previous experience working with executive management or senior officials.
• Experience in the real estate sector or professional services firms.
• Familiarity with artificial intelligence tools and modern technologies for business organization.