Executive Assistant

About the Role and Employer

FIVE Hotels and Resorts, a global leader in luxury hospitality, is seeking a highly motivated Executive Assistant to join their dynamic Executive Office Team in Dubai. Renowned for disrupting the industry with innovative luxury and sustainability initiatives, FIVE offers a vibrant environment where your career can flourish alongside a passionate, diverse group of 'FIVERs'.

Candidate Profile

The ideal candidate is a proactive self-starter with outstanding organizational, communication, and leadership qualities. You think creatively and critically to devise and implement effective solutions under pressure. Attention to detail is paramount, and you consistently complete assignments with accuracy and tact. Your approachable and outgoing manner allows you to connect easily with colleagues and stakeholders, making you an essential part of the team driving exceptional hospitality experiences.

Key Responsibilities

• Accurately manage and maintain C-Suite executives' daily schedules to avoid conflicts.
• Arrange and coordinate meetings, including client engagements, team events, and business reviews.
• Plan detailed travel logistics encompassing flights, accommodations, and local transport.
• Serve as the primary contact point for internal and external communications on behalf of executives.
• Compose, revise, and process correspondence, reports, emails, and presentations with precision in language and tone.
• Prepare meeting agendas, briefings, and related documentation ahead of events.
• Record meeting minutes, monitor action items, and ensure timely follow-ups.
• Handle confidential and sensitive information with utmost discretion and professionalism.

Candidate Requirements

• At least four years of experience as an Executive Assistant in Dubai within a luxury hospitality setting or comparable high-volume executive support roles.
• Previous experience supporting a CFO is highly preferred.
• Exceptional ability to manage multiple projects and deadlines efficiently.
• Strong verbal and listening communication skills, with fluency in English; additional languages are advantageous.
• Experience working directly with C-Suite executives and willingness to travel as required.
• Demonstrated capability to creatively problem-solve and take full ownership of tasks.
• Capacity to perform under pressure, prioritize duties, and meet stringent deadlines.
• Familiarity with relevant industry regulations is beneficial.
• A visionary approach aligned with the 'FIVE-Styled' ethos, emphasizing innovation and ownership.
• Team-oriented mindset with leadership abilities and enthusiasm for motivating and training colleagues.
• A proactive, hands-on attitude fueled by a positive, can-do spirit.

About the Employer and Workplace Culture

FIVE Hotels and Resorts embodies a cultured yet playful spirit, striving to create unforgettable guest experiences that inspire return visits. The company is a frontrunner in sustainable luxury with numerous accolades including LEED Platinum certifications and renewable energy commitments. The workplace is a diverse family of over 1,500 members across more than 70 nationalities, committed to equality, inclusion, and shared values. Recognized as a top employer in the UAE, FIVE fosters a collaborative, respectful, and fun environment.

Sustainability Commitment

FIVE leads the industry by integrating sustainability without compromising luxury. Their UAE properties operate on 100% renewable energy, with several achieving top-tier green building certifications, reflecting their commitment to ecological responsibility and innovation.

Additional Information

FIVE Holdings, the parent group, encompasses multiple luxury hotel properties internationally, along with fashion and entertainment brands, focusing on offering unique, sustainable experiences to affluent global clientele composed mainly of Millennials and Generation Z.