- Experience
- Any
- Salary
- —
- Openings
- 1
- Posted
- 4 weeks ago
- Work mode
- In office
- Eligibility
- Applicants must be New Zealand citizens, residents, or holders of valid work visas permitting employment in New Zealand.
- Resume
- Required to apply
Where you'll work
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Job description
About the Role
Our client, a leading organization at the heart of thoroughbred racing in New Zealand, seeks an Executive Assistant to become an integral part of their Ellerslie office team. This role requires a trustworthy, proactive individual to support the CEO, collaborate closely with the Board and Executive team, and contribute to the smooth operation of the broader office environment.
Key Responsibilities
- Oversee the CEO's scheduling, manage communications and correspondence efficiently.
- Prepare and organize documents, presentations, and relevant information as needed.
- Facilitate clear communication within the wider team.
- Compile, distribute Board materials, and accurately record meeting minutes using the Diligent platform.
- Assist with additional office tasks as required to support team functions.
Candidate Profile
Ideal candidates are either experienced Executive Assistants or accomplished Personal Assistants seeking to broaden their exposure to senior leadership and Board-level activities. The key attributes include strong organizational skills, initiative, and reliability.
Preferred Qualifications and Experience
- Past experience supporting senior leaders, executive teams, or Boards.
- Exceptional organizational capabilities and strong attention to detail.
- Confidence in preparing various documents, presentations, and official meeting papers.
- Prior experience or aptitude in minute-taking, able to learn rapidly if new to the task.
- Ability to remain calm and composed during busy periods.
- Proficient with technology, adaptable to new digital tools including AI applications.
- Willingness to contribute flexibly wherever needed within the office environment.
Benefits and Work Environment
This role suits someone who enjoys autonomy, variety, and interpersonal interaction. You'll be entrusted to manage your own schedule and work with positive energy in a non-corporate, welcoming atmosphere.
- Flexible working hours with potential options such as 9am to 3pm, ideal for balancing family commitments.
- Competitive salary negotiable based on experience.
- Work from an Ellerslie office location with provided parking facilities.
- Monday to Friday workweek with adaptable start and finish times.
- Friendly, approachable workplace culture with regular social activities like darts, ping pong, and Friday social gatherings.
Additional Information
Applicants must be New Zealand citizens, residents, or hold valid work visas allowing employment in New Zealand. References will be requested at an appropriate stage, so please do not include them in your initial application. All applications are reviewed upon receipt for a prompt selection process.
Tribe Group specializes in connecting talented people with organizations, fostering meaningful and purpose-driven career matches.