Executive Assistant & Project Coordinator to Founder

About SAADA Group

SAADA Group is an expanding business conglomerate based in Dubai, managing diverse brands across gifting, retail, e-commerce, hospitality, and logistics sectors. The group emphasizes creating customer-focused enterprises within the UAE and global markets, actively developing several new business concepts.

Role Overview

This full-time, on-site position in Dubai extends beyond traditional executive assistance duties. It demands a highly organized, proactive, and commercially aware professional to support the Founder directly, coordinate multiple projects, liaise with teams and suppliers, and ensure timely task execution.

Key Responsibilities

• Manage and organize the Founder’s daily agenda, meetings, and deadlines effectively.
• Maintain a comprehensive master tracker for various businesses and projects.
• Engage with employees, suppliers, contractors, and external partners to follow up on tasks.
• Monitor deadlines ensuring all tasks assigned are completed punctually.
• Gather quotations, evaluate options, and compile clear summaries to aid decision-making.
• Oversee business projects from conception through to successful implementation.
• Prepare detailed reports, spreadsheets, presentations, and minutes for meetings.
• Support recruitment efforts by coordinating interviews as required.
• Systematize documents, contracts, supplier data, and project files efficiently.
• Detect any delays or operational challenges early and propose feasible solutions.
• Maintain strict confidentiality of business information at all times.
• Provide the Founder with concise daily status updates covering completed tasks, pending items, challenges, and decisions needed.

Candidate Requirements

• Prior experience as an Executive Assistant, Project Coordinator, Founder’s Associate, or similar capacity.
• Exceptional organizational skills and diligence in follow-up.
• Proficient in written and spoken English.
• Good command of Excel, Google Sheets, and PowerPoint.
• Capability to handle multiple simultaneous projects.
• Strong interpersonal communication and problem-solving aptitude.
• High sense of accountability, confidentiality, and attention to detail.
• Comfortable working within a dynamic, fast-paced entrepreneurial environment.
• Experience working in the UAE is desirable.

Candidate Profile

The ideal candidate must demonstrate ownership, autonomously follow up on tasks, effectively solve problems, and keep the Founder consistently informed with minimal supervision.