Executive Assistant

About the Role

Join a prominent Australian technology firm renowned within the financial services sector, in a vital Executive Assistant position supporting the Managing Director. This full-time, permanent role is based in a professional corporate office environment and involves comprehensive administrative duties to maintain smooth organizational operations and foster strong cross-functional relationships.

Key Responsibilities

• Deliver executive-level support to the Managing Director and senior leadership team.
• Manage the scheduling of meetings, preparation of agendas, reports, and documentation.
• Compile board and leadership meeting materials and accurately record minutes.
• Coordinate travel plans, expense processing, and credit card reconciliations.
• Handle correspondence and assist with communication to stakeholders.
• Organize corporate events, functions, and catering arrangements.
• Maintain meticulous records, filing systems, and streamline administrative workflows.
• Support ongoing office operations and business continuity initiatives.
• Collaborate with contractors, trades, and external service providers as necessary.
• Assist with office and facilities management projects.

Candidate Profile

• Proven experience as an Executive Assistant or senior administrative professional supporting high-level executives such as Managing Directors or CEOs.
• Exceptional organizational skills with the ability to juggle multiple competing priorities efficiently.
• Strong minute-taking and meeting coordination capabilities.
• Highly professional and discreet with excellent communication skills, both written and verbal.
• Advanced proficiency with Microsoft Office suite.
• Demonstrated ability to work autonomously and approach challenges proactively.

Compensation and Benefits

• Annual remuneration package of $110,000 inclusive of superannuation.
• Engagement with a stable, respected business providing a supportive leadership environment.
• A dynamic role offering autonomy and broad exposure to various facets of the organization.
• Opportunity to contribute meaningful impact within a trusted executive support capacity.

Additional Information

The employer is committed to fostering diversity and inclusion, providing a safe and accessible recruitment process. Applicants are encouraged to indicate their preferred communication method and any required accommodations. Personal data submitted during the application process will be handled in accordance with privacy policies.