Executive Assistant

About the role

Viral Nation builds social-first ecosystems that help brands connect with today’s consumer journey. The company combines strategy, talent, media, and technology with culturally relevant creative thinking to help digital brands grow. It offers an open, collaborative, fast-moving environment for people who want to contribute, learn, and grow.

The organization emphasizes high performance, adaptability, and a willingness to raise the bar. It is seeking an energetic and proactive Executive Assistant to provide coordination, project support, and day-to-day operational assistance to the broader corporate team.

What you will do

• Keep executive calendars organized by scheduling meetings, appointments, and events and ensuring updates are maintained accurately.
• Coordinate travel plans and related arrangements.
• Manage inbox communication by replying to emails directly when appropriate or routing them to the right person.
• Support meeting planning and follow-through, including invitations, agendas, and minute-taking.
• Plan and run in-person and virtual meetings and conferences using Google tools.
• Prepare and edit presentations, reports, and letters with strong attention to quality and detail through Google Suite.
• Draft, review, and polish documents and presentation materials.
• Support teamwork across the organization by helping colleagues collaborate effectively, resolving friction when needed, and contributing to a positive working environment.

What you need

• 2 to 3 years of experience assisting at the executive level.
• Hands-on exposure to project management methods and tools.
• Ability to manage several priorities and switch between tasks without losing focus.
• Strong organizational and time management skills with careful attention to detail.
• Excellent spoken and written communication abilities.
• Comfort working under pressure while keeping priorities on track.
• Experience collaborating in a team setting, meeting tight timelines, and handling multiple projects at once.
• Discretion in dealing with confidential and sensitive materials.
• Ability to thrive in a fast-changing, high-growth environment with a positive mindset.
• Working knowledge of G Suite and similar applications.
• Strong forward planning skills with the ability to anticipate needs.

Compensation and benefits

The annual salary for this position is CAD 55,000 to CAD 65,000. The final offer within that band depends on the interview process, role scope, relevant background, skill match, and expected contribution. Viral Nation also provides a comprehensive benefits and total rewards package to support employee growth.

Compensation is structured to be performance-driven and aligned with market standards. Pay decisions are made intentionally based on the role, performance, country-level market conditions, and internal equity. Salary growth is tied to performance, expanded responsibility, and ongoing contribution, with regular review through formal performance check-ins.

AI and hiring process

The company does not use AI-based tools to screen, evaluate, rank, or choose candidates. Hiring decisions are made by the recruitment team. AI note-taking tools may be used during interviews.

Diversity and accommodations

Viral Nation is committed to diversity, equity, and inclusion and welcomes applications from people with visible and non-visible disabilities. Accommodations are available on request for candidates participating in any part of the hiring and selection process.