Executive Assistant

About the Role

We are seeking a dedicated Executive Assistant to provide comprehensive high-level administrative support to the Managing Director at U X E Security Solutions L.L.C, located in Dubai. This pivotal role involves managing clerical tasks, coordinating internal communications, and facilitating smooth daily operations within the organization.

Key Responsibilities

• Deliver skilled administrative assistance to the Managing Director.
• Compose, format, and edit various documents such as letters, memos, invoices, reports, and presentations.
• Manage communications by liaising with different internal departments and handling incoming calls.
• Coordinate travel plans and schedule appointments, while maintaining an up-to-date events calendar with timely reminders.
• Prepare venues for events, including arranging necessary refreshments.
• Support project management tasks, including event organization and task oversight.
• Adhere strictly to professional business practices and confidentiality standards.
• Assist in planning and executing meetings and events efficiently.
• Be flexible to respond to calls and tasks from the Managing Director, including during night hours as necessary.

Candidate Requirements

• Possess a Bachelor's degree in Business Management, Business Administration, or a related discipline.
• Have at least two years of experience in administrative or personal assistant capacities.
• Demonstrate excellent organizational competencies for managing schedules, projects, and appointments.
• Exhibit strong written and verbal communication skills in both Arabic and English.
• Pay meticulous attention to detail.
• Maintain discretion and responsible handling of confidential information.
• Prioritize workloads and manage time effectively to meet all deadlines.
• Display a positive demeanor, be approachable, and excellent in interpersonal interactions.