Executive Assistant II

About the Role and Company

Talabat is a member of the Delivery Hero Group, the leading local delivery platform operating across roughly 65 countries and headquartered in Berlin, Germany. With a presence on the Frankfurt Stock Exchange and part of the MDAX index since 2017, Talabat is committed to delivering fast, easy service directly to customers' doors.

Job Overview and Responsibilities

We are looking for a highly organized and adaptable Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will adeptly manage the schedules and priorities of multiple C-suite executives, communicate effectively, and stay calm under pressure. Independence, resourcefulness, and strong interpersonal skills are crucial for success in this role.

• Efficiently manage complex calendars, coordinate meetings, and organize detailed travel plans.
• Handle and prioritize multiple projects and tasks with meticulous attention to detail.
• Assist with preparing reports, documents, and presentations for various meetings including town halls and summits.
• Develop and nurture strong relationships with internal teams, external partners, and stakeholders.
• Manage sensitive and confidential information with discretion and emotional intelligence.
• Anticipate executive needs proactively, always planning ahead by at least two steps.
• Quickly resolve challenges while remaining composed in high-pressure scenarios.
• Utilize G-Suite tools such as Google Calendar, Docs, Sheets, and Slides to boost productivity and collaboration.
• Identify opportunities for process improvements and suggest innovative approaches to enhance efficiency.
• Provide ad hoc support for executive projects, events, and operations.
• Take a leadership role in event management and collaborate closely with the Executive Assistant team to ensure smooth organizational practices.

Candidate Qualifications

• Demonstrated experience supporting C-suite executives in an Executive Assistant role or similar capacity.
• Excellent organizational skills coupled with an ability to multitask effectively.
• Strong verbal and written communication capabilities.
• Ability to work independently with a proactive mindset and also be an effective team player.
• High emotional intelligence and ability to handle confidential matters with discretion.
• Proficiency in G-Suite productivity applications.
• Flexibility and adaptability to maintain professionalism and calm in a fast-moving environment.