Executive Assistant

Role Overview

Turabify Co. is looking for a highly organized and proactive Executive Assistant (EA) to provide in-depth administrative and operational support to our executive leadership team. This role is integral to managing intricate schedules, facilitating seamless communication, and ensuring smooth daily functions within a fast-paced environment. The successful candidate will be adept at problem-solving, possess excellent confidentiality standards, and act as a strategic partner and gatekeeper for executives.

Key Duties

• Oversee and strategically coordinate complex corporate calendars, arrange executive meetings, and proactively resolve scheduling conflicts.
• Act as the main liaison between internal and external stakeholders, prepare and review confidential communications and executive correspondence.
• Coordinate leadership meetings by preparing agendas, accurately recording meeting minutes, and monitoring follow-up actions.
• Track ongoing projects and administrative tasks, manage executive expense reports, and consistently meet leadership deadlines.
• Manage and safeguard digital filing systems, ensuring sensitive corporate information is handled with the utmost discretion.

Candidate Requirements

• Demonstrated experience in roles such as Executive Assistant or Assistant Practice Manager with significant senior administrative responsibilities.
• Excellent verbal and written communication skills grounded in professional etiquette.
• Advanced knowledge and use of Google Workspace tools (Gmail, Calendar, Docs, Sheets) and task management applications.
• Superior organizational and time management skills, with the ability to independently prioritize and manage multiple tasks.
• Effective problem-solving skills combined with composure when facing tight deadlines or shifting priorities.
• High standards of integrity and proven experience managing confidential corporate or medical data.

Compensation and Benefits

• Starting wage of $18.00 per hour.
• Paid Time Off (PTO) and holiday pay included.
• Health and dental benefits package.
• A professional office environment with direct mentorship from senior leadership.
• Opportunities for professional growth and career progression.