Executive Assistant

About the Opportunity

Join a prestigious luxury media and publishing company located in a vibrant city setting. We seek a highly motivated Executive Assistant with at least three years of experience, eager to work closely with our leadership team. This role is far from conventional; it demands commercial acumen, outstanding organization, and relentless proactivity. You will be at the heart of a dynamic media company with ambitions to become the world's premier luxury magazine and media brand.

Key Responsibilities

• Managing intricate, fast-paced executive calendars and scheduling meetings, calls, and travel itineraries.
• Preparing executives thoroughly for meetings, presentations, and corporate events.
• Handling correspondence and ensuring timely follow-up on action items.
• Maintaining confidentiality while managing sensitive information with discretion.
• Supporting business operations by driving projects to completion and meeting deadlines.
• Coordinating internal workflows, priorities, and collaboration across editorial, commercial, creative, and external units.
• Conducting research on stakeholders, companies, markets, brands, and emerging opportunities.
• Assisting the leadership team in focusing on high-value tasks and priorities.
• Leveraging AI and contemporary technologies to enhance operational efficiency, automate workflows, and manage knowledge.

Candidate Profile

• Minimum three years in high-level executive assistance, senior EA, or executive support roles.
• Driven, ambitious, and capable of thriving in a demanding, fast-paced environment.
• Highly organized with sharp attention to detail and excellent time management.
• Composed under pressure, resourceful, and able to anticipate needs without direction.
• Tech-savvy, especially with AI tools, and continuously seeking smarter, more efficient work methods.
• Commercially aware with interests in media, luxury, fashion, business, and culture.
• Exceptional communication skills, both written and verbal, capable of producing polished emails, briefs, and presentations.
• Discreet and trustworthy, comfortable handling confidential and sensitive information.
• Professional demeanor suitable for working with senior executives, high-profile clients, and stakeholders.

Required Skills and Background

• Proven experience supporting senior executives, founders, or business leaders.
• Proficiency with Microsoft Office and Google Workspace suites.
• Experience using AI technologies and rapid adaptability to new tech tools.
• Strong command of English language, both verbal and written.
• Independent working capability, requiring minimal supervision.

Why This Role?

This position offers an exceptional chance to be at the core of an ambitious luxury media brand's growth, gaining exposure to fields such as luxury, media, publishing, advertising, fashion, culture, events, top-tier talent, and international brands. For the right individual, this role can evolve beyond typical Executive Assistant duties, providing a pathway to media, publishing, business leadership, and management careers.

Standards and Expectations

• Attention to taste, intelligence, speed, accuracy, discretion, presentation, and flawless execution.
• Maintain polished outputs, thorough meeting preparations, clear awareness of deadlines, and proactive problem-solving attitude.

Additional Information

The ideal applicant is exceptionally driven, proactive, and ready to take initiative. They must possess a hunger for success and the ability to immediately understand and respond to the needs within a fast-moving environment. A minimum of three years of relevant executive assistance or comparable professional experience is mandatory.