Executive Assistant

About the Role

Safal Group is seeking a skilled and proactive Executive Assistant to offer comprehensive support to senior-level executives. This role involves managing daily schedules, facilitating smooth coordination across various business functions, and aiding in the execution of strategic initiatives.

Primary Responsibilities

• Organize and maintain calendars, arrange meetings, and manage appointments for senior management.
• Arrange business travel, accommodations, and other official logistics efficiently.
• Collaborate with internal departments, clients, vendors, and external partners to support organizational workflows.
• Represent leadership in meetings when necessary, drafting minutes of meetings, reports, and presentations.
• Manage official communications, including phone calls, emails, and confidential documents sensitively.
• Monitor ongoing tasks and follow-ups to guarantee deadlines are met promptly.
• Contribute to business expansion by facilitating management decision implementation.
• Maintain accurate records, trackers, and relevant documentation for administrative and coordination purposes.

Qualifications and Skills

• Possess 3 to 6 years of experience as an Executive Assistant or in a comparable position.
• Previous experience supporting top executives such as Owners, CEOs, Directors, or senior management is highly advantageous.
• Demonstrate strong communication, organizational, coordination, and time management capabilities.
• Skilled in Microsoft Office Suite and Google Workspace applications.
• Maintain discretion with confidential information and manage multiple tasks independently.
• Graduate or postgraduate education is desirable.