Executive Assistant

About the Company

Our client is a reputable industrial distribution company based in New Zealand currently experiencing an active phase of growth. The leadership is driven by a commercially minded Managing Director who leads with hands-on involvement and a clear strategy aimed at expanding the business.

Role Overview

In this position, you will report directly to the Managing Director and provide high-level executive assistance. Your role encompasses managing the diary, inbox handling, reporting duties, and communications coordination. This is a diverse executive assistant role with significant potential for growth and immediate involvement in senior leadership decision-making.

Key Responsibilities

• Oversee the Managing Director's calendar, manage their inbox, and organize the weekly schedule prioritizing critical matters.
• Prepare meeting materials including agendas, pre-reading documents, and meeting packs before significant meetings.
• Monitor action items and follow-ups across the leadership team to ensure timely progress.
• Create clear and concise reports and presentation materials summarizing leadership updates.
• Assist in managing key projects by tracking deadlines and highlighting any risks or issues.
• Compose correspondence, briefing notes, and reports based on verbal or written inputs.
• Maintain comprehensive records and documentation to facilitate smooth daily operations.

Required Skills and Experience

• Demonstrated experience as an executive assistant, personal assistant, or senior administrative support.
• Experience supporting senior executives such as CEOs, Managing Directors, or General Managers.
• Proven ability to handle multiple priorities in a dynamic and fast-paced environment.
• Excellent written communication skills with the ability to produce high-quality outputs swiftly.
• Proficiency in Microsoft 365 applications and aptitude for quickly learning new tools and systems.
• Exceptional organizational skills with strong attention to detail.
• Discretion and professionalism, particularly when managing confidential information.
• Comfortable working in a small to medium enterprise that operates at a fast pace.

Benefits and Growth Opportunities

• Access to a performance-related bonus and incentive program.
• Opportunities for career advancement as the company and role evolve.
• Direct mentorship and exposure to the Managing Director level.
• Autonomy within a supportive and fast-moving SME environment.

Additional Information

This role is ideal for an executive assistant seeking a substantive position with a variety of responsibilities and excellent growth prospects rather than routine tasks. Candidates keen to engage closely in leadership processes will find valuable experience and development opportunities here.