Executive Assistant

About the Company

Al Taybe is a registered commercial company in Saudi Arabia, specializing in the supply and distribution of industrial equipment and materials. The company is expanding its ventures in retail and manufacturing sectors.

Key Responsibilities

• Manage the General Manager's schedule, including coordinating meetings, appointments, and travel arrangements.
• Handle government platform transactions such as Qiwa, Absher, Baladi, Zakat, Tax and Customs Authority (ZATCA), Mumkin, and others as needed.
• Maintain and monitor daily accounting activities including invoices, expenses, payments, collections, and coordinate with external accountants.
• Prepare correspondence and reports in both Arabic and English.
• Communicate with local and international suppliers, follow up on quotations and orders.
• Conduct market research collecting data on competitors, customers, and pricing.
• Perform field tasks such as visiting government entities, banks, suppliers, and project sites.
• Manage administrative employee affairs including contracts, leaves, and insurance.
• Ensure confidentiality of information and organize files and archives.

Requirements

• Minimum of 3 years of experience in an administrative or executive assistant role within the Saudi market.
• Practical knowledge of Saudi government digital platforms and direct experience with them.
• Basic accounting skills including invoicing, Value-Added Tax (VAT), and reconciliations.
• Proficiency in written and spoken English.
• Strong command of Excel, Word, and PowerPoint; familiarity with accounting software like Qoyood, Daftary, Zoho, or equivalents is preferred.
• Valid Saudi driver's license and ownership of a car.
• Residency in Jeddah or willingness to work from there.
• Ability to work independently and prioritize tasks effectively under pressure.

Additional Advantages

• Experience working in commercial or import-export firms.
• Knowledge of import procedures and SASO/SABER certification processes.
• Strong negotiation and communication skills.

Compensation & Benefits

• Salary range between 2500 and 5000 SAR monthly, depending on experience.
• Transportation allowance.
• Medical insurance coverage.
• Work environment within a startup company that offers rapid growth opportunities and direct responsibility.