Executive Assistant – APMEA Leadership

About Darwinbox

Darwinbox is Asia's rapidly expanding HR technology platform, shaping the future workplace with a focus on exceptional employee experience, customer success, and innovative continuous improvement. Trusted by over 900 global enterprises, Darwinbox manages over 2.5 million employees across 116+ countries. The platform competes with leading global HR tech players such as SAP, Oracle, and Workday and serves clients from large corporations to emerging unicorn startups, including names like Nivea, Starbucks, DLF, Crisil, CRED, Vedanta, and Mahindra.

Role Overview

The Executive Assistant will offer high-level, precise, and prompt support to the Senior Vice President (SVP) – APMEA and their leadership team. Acting as a dependable partner, the role ensures seamless management of communications, calendars, travel, meetings, and daily operations. You will enable the leadership to concentrate on strategic goals by managing information flow, stakeholder engagement, and customer interactions across SEA, India, Middle East, and Africa, maintaining full confidentiality and leveraging technology and AI for enhanced executive support.

Key Responsibilities

• Provide timely and directed assistance to SVP – APMEA and leadership in achieving organizational objectives.
• Serve as liaison for communication between internal and external stakeholders related to various projects.
• Manage complex calendars and correspondence, including professional and personal scheduling, travel planning, client management, and organizational logistics.
• Coordinate detailed scheduling and information flow for senior executives.
• Prepare reports, presentations, meeting documentation, and maintain organized records.
• Uphold strict professionalism and confidentiality in handling sensitive information.
• Record meeting minutes as required.
• Oversee customer visits and delegate arrangements throughout the APMEA region to ensure smooth interactions.
• Interact effectively with team members and stakeholders to facilitate communication and results.
• Collaborate with cross-functional teams to accomplish shared goals.
• Coordinate operations across SEA, India, and Middle East & Africa, managing differing time zones and travel requirements.
• Lead and support AI-driven initiatives to enhance executive office workflows, including automation and meeting intelligence tools.
• Promote AI adoption within the administrative community, utilizing AI assistants and automation tools for increased efficiency.

Skills and Qualifications

• Fluent in English with excellent communication; knowledge of regional languages is advantageous.
• Minimum of 10 years experience as an Executive Assistant or senior administrative role supporting C-suite or senior leadership (SVP/GVP or higher).
• Expertise with Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, and Teams.
• Proven skills with AI and digital productivity tools such as Copilot, ChatGPT, Gemini, transcription, and meeting intelligence software.
• Strong ability to prioritize daily workload effectively.
• Demonstrated capacity to meet deadlines within a dynamic and fast-paced environment.
• Proactive problem-solving and solid decision-making skills.
• Experience coordinating with multiple regions/time zones: SEA, India, Middle East, and Africa preferred.

Success Factors

• Ownership mentality with high standards for quality and follow-through.
• Sound judgment and discretion in managing confidential information.
• Ability to anticipate leadership needs and stay ahead of tasks.
• Calm and adaptable under pressure in a growth-focused setting.
• Collaborative approach that fosters trust across functions and geographies.
• Enthusiastic adopter and learner of emerging AI tools in executive support functions.

Location and Travel

This position is located in Hyderabad, Telangana, India. It requires managing domestic and international travel logistics for the SVP and leadership team within SEA, India, Middle East, and Africa. Occasional travel may be necessary.