Executive Assistant

About Circuitwise

Circuitwise is a top-tier Australian electronics manufacturer focused on producing intricate, high-reliability products for sectors such as MedTech, Aerospace, Defence, and Industrial markets. As the business expands, we are looking for a highly capable Executive Assistant (EA) to provide crucial support to our Group CEO and Leadership Team.

Role Overview

This position transcends traditional administrative duties. You will serve as a trusted extension of the Group CEO, helping maintain focus on priorities, supporting leadership functionality, and establishing the organisational frameworks and assistance necessary for optimal business performance. Excellence, foresight, and attention to detail are key characteristics for success.

Key Responsibilities

• Manage intricate calendars, meeting schedules, and coordinate various appointments.
• Develop polished presentations, reports, board materials, and executive communications.
• Organise agendas, logistics, and follow-ups for leadership meetings.
• Oversee shared inboxes and incoming requests to ensure timely responses.
• Maintain confidential records and implement highly organised filing systems.
• Arrange complex domestic and international travel plans.
• Plan and coordinate company-wide events, leadership gatherings, team celebrations, and offsite activities, including managing venues, catering, and suppliers.
• Support initiatives aimed at employee engagement and recognition.
• Assist with onboarding new hires.
• Manage day-to-day office operations, including supplies, equipment, vendor relationships, facility maintenance, and meeting room readiness.
• Support strategic business projects through administrative assistance, action tracking, and coordination of follow-up tasks.

Candidate Profile

• Highly organised with a proactive, solution-oriented mindset.
• Capable of anticipating needs and managing multiple priorities effectively.
• Comfortable collaborating with senior executives in a fast-paced setting.
• Demonstrated experience in senior executive support roles, ideally with over five years.
• Proficiency in creating executive-level presentations and documentation.
• Exceptional organisational skills and attention to detail.
• Excellent communication and stakeholder management abilities.
• Experienced in coordinating travel, events, and meetings.
• Maintains professionalism, discretion, and sound judgement.
• Strong skills in Microsoft Outlook, PowerPoint, Word, and Excel.
• Familiar with AI tools and agile in adopting new technologies for efficiency.
• Adaptable and calm under shifting priorities.

Qualifications

A relevant qualification in Business Administration or related discipline is preferred.

Why Circuitwise?

• Engage with a company that values responsibility, initiative, and ongoing improvement.
• Gain exposure to strategic leadership and multi-business cooperation across Australia and New Zealand.
• Participate in diverse work that has meaningful impact.
• Operate centrally within an expanding trans-Tasman organisation.