Executive Assistant

Job Overview

As an Executive Assistant, you will provide crucial support to the Managing Director by managing calendars, preparing agenda and reports, and ensuring smooth communication across departments.

Key Responsibilities

• Manage and organize the Managing Director’s schedule to optimize time and priorities.
• Prepare agendas for management review meetings to facilitate effective discussions.
• Gather and compile reports from various departments for management use.
• Create comprehensive MIS reports consolidating departmental data.
• Document minutes during meetings to ensure accurate records and follow-ups.
• Monitor action items from meetings to ensure deadlines are met.
• Coordinate timely and clear communication among management and stakeholders.
• Handle and safeguard confidential documents with discretion.
• Organize business travel arrangements for leadership as needed.
• Support coordination and scheduling of Board meetings for effective governance.
• Maintain trackers for strategic projects to monitor progress and milestones.
• Follow up regularly with Department Heads to gather updates and feedback.
• Develop presentations and dashboards to visualize key information for management meetings.
• Keep and update policy documents and approval records accurately.