Executive Assistant

About the Role

We are seeking a highly organised and proactive Executive & Team Assistant to join a leading international financial services company in Dubai. This role requires providing thorough administrative and operational support to senior management, ensuring smooth daily operations in a fast-paced global workplace.

Key Responsibilities

• Efficiently manage complex executive calendars, coordinate meetings, and resolve scheduling conflicts to maximise executive productivity.
• Organise international and domestic travel arrangements including flights, accommodation, visa processing, and transportation, while handling last-minute changes.
• Process corporate expenses, invoices, and reimbursements through internal systems and ensure adherence to company policies.
• Coordinate office logistics including meeting spaces, refreshments, visitor reception, and general administrative support.
• Maintain communications by managing emails, calls, CRM databases, and support client meetings and team events.
• Assist with recruitment processes such as coordination and onboarding when needed.

Candidate Requirements

• Proven experience as an Executive or Team Assistant or similar administrative support role, with demonstrated ability to handle senior-level calendar management.
• Experienced in organising business travel, meetings, and administrative functions efficiently.
• Strong organisational skills with excellent time management and multitasking abilities.
• Exceptional communication and interpersonal skills coupled with professionalism, confidentiality, and discretion.
• Proficient in Microsoft Office and expense management platforms like Concur.
• A proactive, dependable, and solution-oriented mindset, able to work well under pressure and prioritise competing demands.
• Eligible and willing to work on-site in Dubai.

Desirable Attributes

• Background supporting senior executives within financial services or international corporate settings.
• Experience using CRM systems and managing corporate contacts.
• Skilled in organising corporate events, offsites, and meetings.
• Exposure to recruitment and onboarding activities.
• Comfortable engaging with international stakeholders.