Executive Assistant

Overview

Zenflow Aircon Private Limited is looking for a proactive and detail-focused Office Administrator to manage daily office functions and promote an organized and efficient working environment at their Saki Naka, Mumbai location. This role is integral to the smooth operation of office activities and supporting multiple departments.

Key Responsibilities

• Manage and supervise daily office operations to ensure seamless workflow.
• Oversee office supply inventory, process orders, and coordinate with vendors and suppliers.
• Maintain office equipment and coordinate necessary repairs or maintenance with service providers.
• Handle communications including calls, emails, courier services, and visitor reception.
• Organize and maintain both physical and digital filing systems effectively.
• Schedule meetings, book conference rooms, and manage leadership calendars.
• Arrange travel logistics and accommodations for staff members.
• Prepare and update administrative reports, budgets, and expense documentation.
• Support human resource activities such as onboarding, attendance tracking, and employee record maintenance.
• Uphold office health, safety, and cleanliness standards in coordination with building management.
• Assist in organizing company events, meetings, and activities to boost staff engagement.
• Ensure compliance with company policies and pertinent regulations.

Job Requirements

• Bachelor's degree in Business Administration, Management, or a related discipline.
• Between one to two years of professional experience as an Office Administrator, Office Manager, or in a similar role.
• High proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational abilities, multitasking, and time-management capabilities.
• Strong verbal and written communication skills.
• Discretion in managing confidential information.
• Problem-solving aptitude with meticulous attention to detail.

Preferred Skills and Knowledge

• Familiarity with office management tools such as Google Workspace, Slack, Asana, and Trello.
• Basic understanding of bookkeeping, invoicing, and vendor management.
• Experience with HR administrative procedures.
• Prior involvement in coordinating facilities and vendor services.

Essential Competencies

• Excellent interpersonal skills combined with a customer service focus.
• Ability to operate independently with minimal supervision.
• Capacity to adapt in a dynamic, fast-paced work setting.
• Leadership qualities to oversee support staff when necessary.

Compensation and Benefits

• A competitive salary ranging between INR 20,000 to 30,000 per month.
• Health insurance coverage and paid leave provisions.
• Opportunities for professional development and career growth.
• A positive, collaborative work environment that supports team efforts.