Executive Assistant

About &Open

&Open is a global gifting platform designed for companies that value meaningful connections. Our platform efficiently sources and delivers gifts worldwide, while our team adds thoughtful attention to every detail. We manage the entire gifting process from creative ideation and sourcing to logistics, fulfillment, purchasing, and delivery. As a certified B Corporation, we emphasize quality over quantity, focusing on the emotional impact of gifting rather than volume.

Our clientele features notable companies including OpenAI, HubSpot, Stripe, Notion, Canva, and Clay.

Team Dynamics

The Executive Assistant will report directly to Jonathan, our CEO and Co-founder, and Ciara, Co-founder. Collaboration extends to the Founders Associate, COO, Studio Manager, and members across Finance, Creative, Buying and Merchandising, Sales, Customer Success, and Support. The role also involves coordination with external parties such as customers, legal advisors, and board members.

Role Overview

This role calls for an experienced Executive Assistant dedicated to supporting and managing day-to-day activities for our CEO and Co-founder team. It involves close partnership with leadership and engagement in meetings with Senior Management. The position suits a motivated professional eager to advance skills within a dynamic, fast-paced environment.

Key Responsibilities

• Efficiently manage and organize the calendars of the CEO and Co-founders, ensuring essential meetings are scheduled with adequate breaks.
• Evaluate and prioritize meeting and scheduling requests to allocate appropriate time for discussion.
• Prepare for internal and external meetings by planning and distributing agendas and briefing materials in advance.
• Provide management support by ensuring the CEO is punctual for all appointments with timely reminders.
• Handle all travel arrangements, both personal and professional, for the CEO and co-founders.
• Oversee incoming and outgoing mail, perform filing tasks, and complete various seasonal administrative duties as needed.

Candidate Requirements

• At least 3 years of experience as an Executive Assistant supporting senior leadership.
• Robust organisational abilities with an efficient approach to task prioritization.
• Clear and straightforward communication skills across all organizational levels.
• Familiarity and fluency in AI applications and agentic tools.
• Flexibility to learn and take ownership of new responsibilities.
• Proactive mindset with the ability to anticipate needs and maintain a forward-thinking approach.
• Initiative to develop and implement process improvements that streamline daily tasks and communications.
• High standards of integrity and discretion handling confidential information.
• Professional, yet approachable demeanor when interacting throughout the company hierarchy.
• Capacity to work effectively under pressure, managing deadlines in a fluid environment.

Employee Benefits

• Competitive remuneration package.
• Hybrid work arrangement blending office and remote work.
• Company-sponsored pension plan.
• Healthcare coverage.
• 25 annual leave days plus 2 additional company holidays.
• Paid maternity and paternity leave.
• Engaging experience in a vibrant startup atmosphere.
• Opportunity to participate in an Employee Stock Options Plan (ESOP).

Location

Position is based at the head office in Dublin, Harold's Cross, with hybrid work flexibility.

Equal Opportunity Statement

&Open values diversity in background, perspective, and experience to create greater impact and thoughtful care. We are an equal opportunity employer committed to non-discrimination regardless of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran or disability status.