Executive Assistant

About the Company

Medhavi Skills University (MSU), established under a State Act in Sikkim in 2021, is a government-recognized private State Skills University focused on delivering quality skill-integrated higher education and fostering entrepreneurship. Affiliated with UGC and aligned with the National Education Policy 2020, MSU implements a pioneering "Industry as Campus" model that converges skilling and formal education through collaborations with industries and Skill Development Institutes. It integrates structured on-the-job training within its academic programs, ensuring graduates are workplace-ready. Ranked 4th among India's Top Skill Universities in the Outlook ICARE Rankings for 2025, MSU boasts partnerships with over 11 defense organizations and multiple national accolades. It also functions as an Awarding Body under NCVET and is closely associated with DGT, NSDC, and NSDC International.

The Medhavi Group, founded in 2013, encompasses MSU and other skill-promoting entities devoted to enhancing vocational training and industry-integrated higher education. The Group has trained over 600,000 learners achieving over 70% employability and currently supports more than 20,000 active students. Its flagship initiative, Work Integrated Skill based Higher Education (WISE), is built on industry collaboration to develop role-specific competencies within real business contexts through partnerships with 300+ industry leaders.

Role Purpose

The Executive Assistant will provide comprehensive administrative and coordination support to senior leadership by organizing calendars, managing meetings, facilitating communication, and ensuring timely completion of assigned objectives in a dynamic work setting.

Key Responsibilities

• Manage and coordinate senior management calendars, meetings, appointments, and schedules.
• Organize internal and external meetings ensuring follow-up actions are completed promptly.
• Handle communications including emails, phone calls, and correspondence on behalf of management.
• Prepare presentations, reports, MIS dashboards, documentation, and accurate meeting minutes.
• Maintain confidentiality of sensitive information and safeguard important records.
• Liaise effectively with internal departments and external stakeholders to fulfill various requirements.
• Monitor pending tasks, commitments, and ensure timely closure through diligent follow-ups.
• Support management in daily administrative and operational functions.

Candidate Profile & Qualifications

• Graduate in any discipline.
• 1 to 3 years of experience preferred in Executive Assistant, Personal Assistant, Management Coordinator, or similar roles.
• Exceptional verbal and written communication capabilities.
• Strong organizational, time-management, and multitasking skills with the ability to meet deadlines efficiently.
• Proficient in MS Office and Google Workspace, particularly Excel and PowerPoint.
• Demonstrated ability to coordinate tasks skillfully with a professional attitude and confidentiality.
• Sharp attention to detail and solid problem-solving aptitude.
• Proactive, self-motivated with an ownership mindset and capability to work independently.
• Polished, presentable demeanor suitable for interacting with senior management.