Executive Assistant

About Orange Elephant

Orange Elephant specializes in creating impactful brand campaigns through social-first content, collaborations with creators, amplification strategies, social media management, branding, and original intellectual properties. The team includes strategists, writers, designers, filmmakers, producers, and marketers who collaborate comprehensively from insight to execution.

Role Overview

We are seeking an Executive Assistant to provide direct support to our founder, who is also a director and writer. The position requires handling the founder's schedule, acting as a liaison with clients and internal teams, and ensuring that daily tasks and follow-ups are managed efficiently.

Key Responsibilities

• Oversee and maintain the founder's calendar including meetings, shoot plans, and travel arrangements.
• Initiate and maintain contact with clients and collaborators for meeting setup and follow-up communications.
• Coordinate with internal departments to obtain updates, facilitate deliverables, and secure necessary approvals.
• Document meeting notes, monitor deadlines, and follow up on outstanding tasks to ensure timely completion.
• Organize scripts, briefs, and presentation materials to ensure readiness for meetings.

Qualifications and Skills

• 2 to 3 years of experience in an executive assistant role or similar coordination position.
• Experience in a creative agency, film production, or media sector is desirable.
• Excellent verbal and written communication capabilities.
• Strong organizational skills with a keen eye for detail and consistent task follow-up.
• Ability to manage complex schedules, liaise effectively with clients and teams, and monitor pending assignments.
• Proactive and self-motivated with the ability to complete tasks independently without repeated prompts.

Application Instructions

Applicants should submit their CV with emphasis on relevant past experience.