Executive Assistant

About Shri Events

Shri Events is a prominent event management firm based in Lucknow, India. Established in 2012, it has expanded to become a pan-India brand recognized for its innovative, precise, and high-standard event delivery. Their expertise spans corporate, luxury, and large-scale events. They offer comprehensive event services including planning, creative ideation, technical production, stage design, logistics, artist oversight, and on-site execution.

Role Summary

We seek a well-organized, self-driven Executive Assistant to provide key support to management by handling client relations, scheduling commitments, communication, meeting coordination, and facilitating teamwork within the company. This role demands excellent communication skills, adeptness at follow-ups, and multitasking capabilities in a dynamic event-driven setting.

Primary Responsibilities

• Serve as the liaison between clients and management, managing interactions, updates, and requirements.
• Foster positive relationships through professional communication and timely follow-ups on approvals, documents, and deliverables.
• Ensure client needs are clearly conveyed to the relevant teams.
• Manage management calendars, appointments, and arrange meetings among clients, teams, and leadership.
• Prepare meeting schedules and track follow-up actions diligently.
• Compose and dispatch professional emails to clients, vendors, and internal groups ensuring prompt responses and documentation.
• Coordinate with internal departments to maintain smooth workflow and monitor progress against deadlines.
• Support management with day-to-day administrative tasks, record maintenance, and ensure no critical deadlines or meetings are overlooked.
• Assist during client meetings, events, and other business activities.

Required Skills and Attributes

• Exceptional verbal and written communication abilities.
• Strong interpersonal skills coupled with client handling expertise.
• Proficiency in follow-ups and team coordination.
• Excellent organizational skills and time management.
• Ability to juggle multiple priorities concurrently.
• Competency in professional email writing.
• Solid knowledge of MS Office and Google Workspace, especially Excel, Word, PowerPoint, and email clients.
• Keen attention to detail and responsibility.
• Capacity to work effectively under pressure in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree in Business Administration, Management, Communication, or a related discipline.
• Prior experience in executive assistance, client servicing, coordination, administration, or operations.
• Background in event management, hospitality, marketing, or corporate sectors is an advantage.

Candidate Profile

The ideal candidate is methodical, proactive, professional, and excels at ensuring tasks and meetings are organized and followed through. Comfort with client communication and internal team collaboration is essential.

Work Conditions

• This position is on-site in Lucknow.
• Flexibility to work outside standard hours, including support for meetings and events, is required.
• Working in a fast-moving event environment demands professionalism, accountability, and confidentiality.