Executive Assistant

About Ka Puta Ka Ora Emerge Aotearoa

Ka Puta Ka Ora Emerge Aotearoa is dedicated to supporting individuals to thrive through services in mental health, addiction, disability, rehabilitation, housing, and overall wellbeing, driven by core values of connection, respect, learning, and integrity.

Role Overview

This fixed-term Executive Assistant (EA) position offers a strategic partnership with the Group Chief People Officer. This role is integral to the organisation, helping shape executive priorities, contribute to Board engagement, assist in strategic planning, and facilitate organisational change initiatives. The position is based in Wellington (Tawa) with potential for flexible work arrangements depending on the candidate.

Key Responsibilities

• Collaborate closely with the Chief People Officer to effectively manage priorities, commitments, and enhance executive productivity.
• Maintain a complex, dynamic calendar, ensuring strategic prioritisation and optimal use of executive time.
• Organise meetings, travel plans, events, and stakeholder engagements efficiently.
• Produce high-standard documentation, presentations, correspondence, and governance-related materials.
• Develop trusted relationships across the organisation, serving as a primary contact for internal and external stakeholders.
• Maintain confidentiality and exercise professional discretion when handling sensitive information.

Candidate Profile

• Excels in fast-moving and changing environments.
• Demonstrates sound judgement and confidence in decision making within allocated authority.
• Proactively anticipates needs and devises solutions ahead of time.
• Builds trust and collaborates effectively at all organisational levels.
• Adapts resiliently to shifting priorities and deadlines.
• Brings order, organisation, and clarity to complex or competing demands.

Employment Conditions

• Fixed-term contract covering parental leave until 3 February 2027.
• Full-time, 40 hours per week.
• Salary range from $81,001.63 to $91,343.23 pro-rata.
• Based in Wellington (Tawa), with consideration for flexible hours or alternative locations for suitable candidates.

What We Offer

• Flexible working arrangements.
• A supportive workplace culture founded on strong values.
• Opportunities to support wellbeing and professional development.

Additional Information

• This role currently supports the Group Chief People Officer and may expand to support an additional executive leadership position in the future.
• Interviews are planned between 1-4 September, with preference for an immediate start.
• Candidates must be available for the contract duration through to 3 February 2027.