Executive Assistant

About the organisation

Venues Ōtautahi manages several of Christchurch’s best-known venues, including Christchurch Town Hall, Wolfbrook Arena, Hagley Oval, the Air Force Museum of New Zealand, and One New Zealand Stadium.

With over 500 events delivered each year, these spaces bring people together for sport, live entertainment, cultural experiences, and business events. The work done here supports the social, cultural, and economic wellbeing of Christchurch and the wider Canterbury area.

The organisation’s guiding values are aspiration, agility, and kindness. There is a strong focus on delivering outstanding experiences while caring for these important community assets on behalf of the people of Christchurch.

About the role

This position goes well beyond a standard Executive Assistant role. As the Chief Executive’s trusted partner, you will help keep the executive office operating smoothly, stay ahead of upcoming needs, and ensure the organisation is supported at a high level.

You will handle shifting priorities with confidence, provide strong governance and executive support, and maintain effective relationships with both internal teams and external stakeholders. The role suits someone who performs well in a busy environment, enjoys solving problems, and takes pride in delivering excellent work.

Key responsibilities

The role includes the following core duties:

• Delivering senior-level support to the Chief Executive, including managing complex diaries, meetings, and travel arrangements.
• Preparing Board and executive material such as documents, reports, presentations, and correspondence to a consistently high standard.
• Handling confidential and sensitive matters with good judgement and discretion.
• Overseeing executive communications and building productive relationships with internal and external stakeholders.
• Refining systems and workflows to improve efficiency within the executive office.
• Assisting with strategic projects and working across the organisation to help achieve successful outcomes.

About you

You will be an experienced Executive Assistant who is comfortable working at pace, remains composed under pressure, and naturally thinks ahead.

The ideal candidate will bring strong organisational ability, excellent communication skills, and a high level of professionalism when dealing with confidential information. You should be confident interacting with people at all levels, able to build strong working relationships, and have a practical, solutions-oriented mindset.

A collaborative attitude and willingness to do what is needed to get the job done are also important.

Why join Venues Ōtautahi

This is a chance to work at the centre of an organisation that plays a major part in Christchurch’s events, entertainment, and community life. You will join a committed team that values innovation, teamwork, and service, with the opportunity to make a meaningful difference every day.

How to apply

Applications close on 19 July 2026.

Applicants are directed to the organisation’s careers page to view the position description and submit an application.